Minutes of the 2003 WFSC's Annual Business Meeting


Minutes of the Annual Business Meeting Wisconsin Federation of Stamp Clubs 72nd Annual Convention, April 26, 2003

President Allan C. Marcus called the 72nd Annual Business Meeting of the Wisconsin Federation of Stamp Clubs to order at 1:04 p.m. at the Fox Valley Lutheran High School, Appleton, WI. Verna Shackleton gave the invocation.

SPECIAL INTRODUCTION

President Marcus introduced Barbara Boal, editor of the American Philatelist, journal of the American Philatelic Society. Barbara's presence at WISCOPEX `03 was for the purpose of honoring the WFSC for its 50 years of APS chapter membership. The actual 50th anniversary certificate was presented at the WISCOPEX `03 awards banquet.

Secretary Karen Weigt explained that the WFSC became an APS life member in 1953. The membership was a gift from the Collector's Club of West Bend, which hosted the 1953 WFSC convention and exhibition at Vivian's Resort, located on Big Cedar Lake, West Bend.

ROLL CALL

Secretary Karen Weigt read the roll call of member clubs and 19 delegates responded, having previously presented their credentials. The total, therefore, of 2003 membership represented was 19 (listed below); total not represented was 14.

American Topical Association, Chapter V

Badger Stamp Club

Central Wisconsin Stamp Club

Fond du Lac Stamp Club

Germany Philatelic Society, Chapter 18

Janesville Stamp Club

Kettle Moraine Coin and Stamp Club

Milwaukee Philatelic Society

North Shore Philatelic Society of Milwaukee

Northwestern Mutual Stamp Club

Oshkosh Philatelic Society

Outagamie Philatelic Society

Ripon Philatelic Society

Rockford Stamp Club

Sheboygan Stamp Club

Waukesha County Philatelic Society

Wauwatosa Philatelic Society

Wisconsin Postal History Society

Wisconsin Valley Philatelic Society

MEMBERSHIP TOTALS

Treasurer Deanna Juhnke announced that total WFSC membership is 33 clubs. This represents 960 individuals. The WFSC also has 15 members-at-large.

MINUTES

A motion was made to approve the minutes of the 2002 Annual Business Meeting. MOTION PASSED UNANIMOUSLY

REPORTS OF OFFICERS

President A1 Marcus stated that he presided over all but one Executive Board meeting. When possible, he attended Oshkosh Philatelic Society, Green Bay Philatelic Society, and Outagamie Philatelic Society meetings. He also visited several local stamp shows and served as the general chairman for WISCOPEX `03. Al added that he enjoyed this past year of "stamping" and meeting new people.

Vice President Hank Schmidt said that he continues to stand ready if it should become necessary for him to take up the duties of the presidency, and he thanked WFSC officers for keeping him informed of business matters. Hank added that he attended all Executive Board meetings and chaired the Fall 2002 meeting when the WFSC president was unable to be there.

Other activities include assisting Jay Bigalke in planning for an unveiling of the upcoming First Powered Flight stamp. The unveiling will be held on the EAA grounds at Wittman Field in Oshkosh during AirVenture 2003. The date of the unveiling will likely be on either July 29 or 30.

Hank also continues to write a column for Across the Fence Post. It is titled "First Day Cover Collecting: Spotlighted or in Passing." He has written the column since September 1994 and submitted two more articles within the past year. Hank welcomed any comments about his endeavors.

Karen Weigt, Secretary, reported that she performed all the usual duties associated with her position. This includes responding to correspondence received at the WFSC's Central Office. She noted that approximately 90 per-cent is now in the form of e-mail and almost all WFSC non-member inquiries are a result of the WFSC's website.

Karen also served on three committees, fulfilled responsibilities for four other appointments, assisted with other WFSC projects, and continues to write "The Club Co-op" column that appears in Across the Fence Post.

Treasurer Deanna Juhnke described the various 2002 WFSC financial reports distributed to each delegate;

(1) Overall Income and Expense

(2) Income and Expense for two WFSC first-day covers produced in 2002

(3) Across the Fence Post Income and Expense

(4) Listing of WFSC inventory

A summary of figures for the overall In-come and Expense report is:

111/02 12/31/02

Checking and Savings

(CD) on Hand $9326.66 $9848.19

A motion was made to approve the treasurer's report. MOTION PASSED UNANIMOUSLY

MaryAnn Bowman, Vice President, Youth Division, reported that Wisconsin maintains its efforts to promote youth philately through several active youth clubs. WISCOPEX attendees should note the large number of youth exhibits, a testimony to the clubs and the leaders who graciously give of their time and materials to help youth collectors succeed.

MaryAnn continues to write her "Joining With Juniors" column for Across the Fence Post. She also works closely with both the American Philatelic Society and the American Topical Association serving in various youth capacities.

Secretary Karen Weigt related a message from George Stolze Sr., Northeast Region VP. George said he was resigning his position due to health problems that restrict his mobility.

Vern Witt, East Central Region VP, reported that he had visited all six clubs in his region. All have welcomed him to their meetings and even requested his participation in some of their endeavors. Some clubs hold inter-club auctions; donate literature to local libraries, and request that members bring visitors to their meetings. Membership numbers in all six clubs remains about the same.

Jim Johnson, Central Region VP, was absent with no submitted report. The delegate from the Wisconsin Valley Philatelic Society (Wausau) stated that Jim had visited the clubs his region. A concern is lack of new younger members.

In the absence of Art Schmitz, Southeast Region VP, Secretary Karen Weigt read his report. Art stated that he had visited each club in his region at least once during the past year. He also attended several of those clubs' special events, dinners and holiday socials. This includes the annual Distinguished Philatelist Appreciation Dinner sponsored by Milwaukee-area clubs.

Kurt Albrecht, the second Southeast Region VP, reported that while visiting clubs in his region, he usually asks if they would like to see any changes in the WFSC. To date, he has not had any response to the inquiry. It appears that most members see the WFSC only as the organization that produces Across the Fence Post. Although it is appreciated and there's a desire to see it continue, Kurt feels that an important part of his job is to educate clubs on what the WFSC is all about and how it can be helpful to its members.

Brian J. Liedtke, South Central Region VP, reported that there are only three clubs in his region.

As a member of the Waukesha County Philatelic Society, he frequently attends the club meetings that draw an attendance of between 15 and 30. The club is healthy with a membership that includes not only several distinguished philatelists but also many who are new to the hobby. He periodically updates the WCPS membership on WFSC activities and will present a WFSC District Representative's Award at the May meeting.

Brian attended the March meeting of the Lake County Philatelic Society (Gurnee, IL), where he presented a WFSC District Representative's Award to one of its deserving leaders. The LCPS is a solid group with many enthusiastic participants who encourage visitors and beginning collectors.

Brian has not yet had an opportunity to contact the Cooney Numismatist and Philatelists (Oconomowoc).

[Secretary's note: Brian also served on two other WFSC committees and handled submitting WFSC covers for sale at the American Philatelic Society's StampStore website.]

Valerie Cook, Southwest Region VP, stated that it's been a great year for philately. Many beautiful stamps have been issued, and she has seen many wonderful exhibits and stamp shows. She attended all but one of the past year's Executive Board meetings. She also at-tended as many meetings of her local club and other clubs in her region as her work schedule would allow.

REPORTS OF STANDING COMMITTEES

Deanna Juhnke, Chrmn., Finance Committee, reported that the committee met once in the past year to determine a policy related to WFSC membership-at-large. The WFSC Executive Board subsequently adopted the policy.

Karen Weigt, member of the Publicity and Public Relations Committee, reported that she assisted with the publicity for the latest three first-day covers produced by the WFSC. She was directly involved with the ceremony for the 34-cents Greetings From Wisconsin issue, where she coordinated a WFSC table and assembled a 16-page exhibit for display at the event. She also provided publicity for older WFSC covers by updating an illustrated insert that is enclosed when current orders are filled.

She tended to WFSC society tables at MILCOPEX `02 and today's WISCOPEX. An amazing number of people stop at the table, enabling the WFSC to direct lone collectors to member-club meetings and shows.

Karen furnished update information to the WFSC Webmaster. The actual posting of that information, however, was delayed and the site should be totally updated within the next couple of months.

The annual show/bourse/club meeting information flier was produced last fall for the purpose of publicizing WFSC club meetings and their shows and bourses.

In the area of public relations, Karen did another mailing to all WFSC regional VPs urging them to take advantage of the District Representative's Award program. She reminded delegates that the award is available for the purpose of honoring individuals in local clubs. Contacting the respective WFSC regional VPs and requesting an award presentation initiate it.

Karen advised that she is continuing to filter "Club News" items to the WFSC newsletter editor and coordinates the Stamp Show Calendar and Registry. Consequently, club news should be sent directly to her.

She volunteered to help with publicity for WISCOPEX `04 and designed the initial flier included in the delegate packets. Jay Bigalke designed the show logo that appears on the flier. She also volunteered to coordinate the recently revived WFSC Speakers Bureau. '

MaryAnn Bowman, the other member of the Publicity and Public Relations Committee, stated that she also assisted in the sales of the latest WFSC first-day covers. She added that she produced the third in a series of miniexhibit pages that were distributed to every club with the mailing of the September 2002 issue of Across the Fence Post. The 2002 exhibit centered on the theme of the magic of stamp collecting. The Houdini stamp was used as the opening theme; additional pages focused on some of the reasons that people collect stamps.

Each page of the mini-exhibits includes a written narrative with space allowed for clubs to plug in appropriate but easily obtainable philatelic material. Although the exhibits are created with U.S. stamps in mind, foreign issues related to the theme can be used, too. When completed, the exhibits can be displayed at a local library, post office, school, or some other public place with the hope that they will attract both adult and youth noncollectors to the hobby.

The idea for the project was born when the WFSC was challenged by one of its members to help clubs promote philately. As originally conceived, a set of exhibit pages for WFSC member-club use would be created to compliment the U.S. Postal Service's National Stamp Collecting Month theme. In the first year, the space theme was utilized to take advantage of the stamps issued for World Stamp Expo. In 2001, she was able to develop an exhibit around the NSCM theme of cartoons.

MaryAnn requested that clubs let the WFSC know if this project should be continued. She also asked if clubs consider it important to relate the exhibit themes to the Postal Service's National Stamp Collecting Month theme, or would any topic be just as interesting.

Frank Moertl, Chrmn., Judging Committee, submitted a written report read by Secretary Karen Weigt. Frank reported that the WFSC currently has two individuals training to be judges. Brian J. Liedtke is the new adult apprentice judge and Kat Henak is in the youth apprenticeship-judging program. Frank recently received six copies of the latest APS Manual of Philatelic Judging for distribution to WFSC judges as needed.

Jay Bigalke, sole member of the Wisconsin Stamp Suggestion Committee, reported that in early 2002, he submitted a letter to U.S. Postal Service officials pushing for an Edna Ferber stamp. The stamp was subsequently issued in July in Appleton. He is now pushing for a Robert M. La Follette stamp to be issued in Wisconsin. He learned that the stamp is actually ready to go as part of the Distinguished American series but the issue date likely will not be until 2005, which is the 150th anniversary of La Follette's birth date.

Jay helped plan a Houdini second-day event that was also held in July 2002 in Appleton. In January 2003, he helped with Thurgood Marshall stamp events held in Milwaukee and Madison.

Coming up is a First Powered Flight stamp event to be held on the EAA grounds at Oshkosh. Tentative plans are to try to get Chuck Yaeger and a couple of astronauts to speak at the ceremony. A replica of the Wright Flyer will be the backdrop for the ceremony.

The Purple Heart stamp to be issued on May 30 offers many opportunities for second-day events around the state.

Robert Matzek, a member of the Committee on Exhibitions, read Chrmn. Charles Shoemaker's written report. Chuck stated that he attended five WFSC member-club shows within the past year. While some used WFSC certified judges, others had exhibits judged by the general public or club members. In all cases, he noted a lot of excitement among club members in having exhibits at their shows, lots of fairly enthusiastic workers put-ting up the exhibits, and a great many positive comments by collectors, dealers and club members about the quality and types of material exhibited.

To further promote exhibiting, Chuck suggested that the WFSC sponsor an annual state single-frame championship competition to be hosted at a WFSC member-club show and with the requirement that the nationally accepted 16-page frames be used. The WFSC Executive Board considered the proposal in the fall of 2002 and decided that it first would like to see a trial run on how the competition could be handled. Consequently, Chuck took the idea to the Badger Stamp Club and the competition was held at DANEPEX `03. It included 18 adult and three youth single-frame exhibits from throughout the state.

The jury consisted of two WFSC certified judges and one apprentice. They used the latest American Philatelic Society / American Association of Philatelic Exhibitors judging criteria. Judges liked the more concise and comprehensive breakdown of points afforded by the criteria and agreed that it provided a good experience for the exhibitors to be evaluated on a national standard. It helps to prepare them for future local and national-level competitions.

Due to the success of the single-frame championship competition held at DANEPEX `03, Chuck made the following recommendations:

Hold an annual single-frame champion-ship competition at DANEPEX, as long as it's wanted at the show.

If and when DANEAEX sponsors no longer want to handle the competition, make it a big part of WISCOPEX. That is, do not relegate it to third- or fourth-place consideration behind the Champion of Champions, Open, and even Youth competitions.

Chuck further suggested that the entry date for WISCOPEX Champion of Champions exhibits be extended to two or three weeks prior to show date. Currently, the cutoff is usually 30 days prior to the show. The change would allow Champion of Champions entries from more spring shows of the same year and avoid the possibility of a show having two qualifying exhibits for the same WISCOPEX competition. In Chuck's opinion, space can always be found for a Champion of Champions entry with just two or three weeks notice.

Karen Weigt, Chrmn., Bylaws Commit-tee, reported that the WFSC Executive Board considered two policy matters related to the WFSC's Standing Rules:

Upon a proposal from the Finance Committee, the Executive Board adopted a policy that the WFSC will not offer life memberships for members-at-large. The WFSC also will limit advance dues payments from members-at-large to two years and there will be no discount on advance payments.

The Executive Board eliminated the policy that prohibited reimbursement for long-distance telephone expenses incurred for WFSC business that could be accomplished through snail-mail correspondence. It was deemed that the policy was outdated when considering that today's phone rates for short conversations are often less costly than postage for a first-class letter.

REPORTS OF SPECIAL COMMITTEES / PROJECTS AND OTHER APPOINTEES

Ken Grant, Newsletter Editor, related that he has now completed five issues of Across the Fence Post and may have finally grasped the concept of halftones. He stated that he is a 10-issue editor so someone else will have to take over as of the January 2004 issue. Ken offered to talk with anyone who might be interested in the job. He learned a lot as editor and doing the newsletter can be a lot of fun for someone who has sufficient time to devote to the job.

Secretary Karen Weigt read the written re-port submitted by Dwane Kaplenk, ATFP Ad Manager. Dwane stated that he talked with dealers at DANEPEX about buying ads for ATFP and he will keep working on solicitations.

Karen Weigt, Chrmn., Editorial Advisory Council, explained that the council is the former Newsletter Committee, which had been formed in 1994 to establish guidelines for ATFP and the editor. That task was accomplished during her term as editor and the council now serves as an advisory group for Ken Grant, the current editor.

An example of the council's function was a positive response to Ken's recent request to suggest someone in the WFSC who might be willing to write a book review. Karen said that from past experience, she's aware of how lonely the job of editor can be and the tremendous number of decisions that must be made on a regular basis. The council provides a place for the ATFP editor to turn to for advice and support.

Karen related that she assisted in the transition to the new editor, and there still are some policies and procedures that have not yet been passed on to Ken. The reason being that they involve more details and responsibilities for the current editor at a time when the WFSC is looking at another transition to take place in the very near future. Coordinating the Stamp Show Calendar and Registry is an example of one of those responsibilities. Karen said she is continuing to handle that aspect of the newsletter and all items that fall in the category of club news. This is providing some continuity for clubs in our back-to-back transitions.

Karen advised that she still has the editor's file cabinet at her house and recently gave it a good cleaning. This process consisted of tossing obsolete papers and literally scrubbing the cabinet and drawers. The editor's files include copies of the WFSC newsletter going back to a single-page bulletin dated 1933. Ken Grant has a file of the past nine years of issues contained in three-ring binders and this is about all an editor needs for reference materials. Karen, however, is anxious to get rid of the cabinet and files she is holding as soon as a replacement for Ken can be found.

Verna Shackleton, WFSC Historian, reported that all nine volumes of historical material are on display on a table in the exhibition hall. There are six convention binders, two for special events, and one of miscellaneous items and information.

Greg Schmidt, BLUE BOOK Coordinator, reported that an announcement for a set of BLUE BOOK 2003 update pages would appear in the September 2003 issue of Across the Fence Post. Greg said the WFSC is still searching for someone to take over his position of BLUE BOOK Coordinator as of January 1, 2004.

Karen Weigt, American Philatelic Society Representative, reported that the generous gift of APS life membership received from the Collector's Club of West Bend 50 years ago has served the WFSC well. Because it's a life membership and because 26 of the WFSC's 33 clubs hold APS chapter or affiliate member-ship, the WFSC receives an annual credit that can be used for purchasing APS publications and some other APS items. Throughout the years, the WFSC has regularly taken advantage of this benefit with credit purchases often being passed on to WFSC members in the form of gifts or prizes. Recently, the WFSC used a portion of its credit to acquire six copies of the latest APS Manual of Philatelic Judging for use by the WFSC Judging Committee. The current credit balance is $77.80.

Karen urged all clubs to seek APS chapter membership. Benefits include slides shows that can be presented at club meetings, receipt of regular mailings of APS circuit books, and a quarterly APS Chapter Activities Committee Newsletter. Karen offered membership application forms to all interested club delegates.

Karen also encouraged clubs to vote in the upcoming APS elections. A list of WFSC candidate endorsements appears in the April issue of Across the Fence Post.

MaryAnn Bowman, Cover Exchange Program Coordinator, related that the WFSC sponsors the exchange annually and it is open to all stamp clubs, philatelic organizations, and individuals. The program is conducted in conjunction with National Stamp Collecting Month in October. It provides clubs an opportunity to reduce their own inventory of covers by ex-changing them for different covers that can be used as club auction items, door prizes, or gifts. It's anticipated that the program will be offered nationwide again this year.

Karen Weigt, Editor, Wisconsin on Stamps, reported that she's still very much interested in producing a revised edition of the original Wisconsin on Stamps that was released in 1986. She hopes to get back to work on it very soon.

John Fagan, WFSC Awards Chairman, reported that he has prepared all awards as requested by the Executive Board.

Jay Bigalke, WFSC Webmaster, said his appointment was effective as of January 1 and he still has not received a password from the former webmaster so he can access the WFSC's website. His next opportunity to work on the site will be during the month of June. Secretary Karen Weigt added that getting the site updated is a priority as she has received more than a few complaints about obsolete content. Fortunately, the outgoing Webmaster is scheduled to meet with Jay later this afternoon to turn over the password and discuss a few other details about managing the site.

Karen Weigt, Speakers Bureau Coordinator, reported that the program was recently resurrected and to date, three individuals have volunteered to become a part of the bureau. Contact information and a list of programs these speakers are willing to present will be published in the September issue of Across the Fence Post and periodically thereafter. The listing also will be mailed to clubs with annual dues notices. Karen asked for more volunteers to add to the list.

OLD BUSINESS

Youth Judging Apprenticeship Program - Secretary Karen Weigt announced that upon the request of a delegate at the 2002 Annual Business Meeting, the WFSC Executive Board investigated the matter of creating a Youth Judging Apprenticeship Program. Criteria proposed by WFSC judge Rob Henak with suggestions from Art Schmitz, another WFSC judge, were adopted and the program is now in effect.

NEW BUSINESS

WISCOPEX 2004 - Maurice Wozniak, General Chrmn., WISCOPEX `04, reported that the 2004 event would be a bit unusual as the WFSC itself is sponsoring it rather than going through a host club. The reason for this unusual circumstance is because the WFSC Executive Board has deemed that it would be a good idea to stage the event at Iola, WI. Iola is a known hobby center, it is where Stamp Collector magazine and the Minkus catalog line is published, and it has a great facility in the Old Car Show Activity Center for holding a stamp show.

The only drawback of proceeding without a host club is there is no local slave labor to do all the required nuts-and-bolts work. Of greatest concern, though, is locating a source for exhibit frames and then finding a means of transporting them to the show site. Labor is then needed to set up the frames, take them down again, etc.

Progress to date includes:

The facility has been booked.

Initial planning meetings have been held and a list of responsibilities and items that re-quire attention has been compiled.

Key leadership positions have been filled with members of the WFSC Executive Board and others.

A preliminary flier with a show logo has been designed and is currently being distributed.

The bourse chairman has already designed a floor plan of dealer booths and the exhibits area.

In the end, the WFSC is looking for an event that its membership can be very proud of. Milwaukee-area delegates expressed concern that it is a three-hour drive to Iola and suggested that a charter bus might be organized to entice more people from that area to attend the show. Maurice related that the Waukesha County Philatelic Society is considering sponsoring a charter bus trip. Maurice also emphasized that Iola is actually only about an hour away from several metropolitan areas. It furthermore was mentioned that in past years, WISCOPEX has been held in Stevens Point and Wausau and there were no problems in drawing attendance from Milwaukee.

WISCOPEX 2004 Bylaws Legality - President Marcus called for a motion to allow the WFSC the option to sponsor its own annual convention and exhibition (WISCOPEX) in 2004. (Motion required conforming with WFSC Bylaws ARTICLE VI, CONVENTIONS, and Section 1, as an alternative to WISCOPEX being hosted by a member club.) The motion (bolded) was made. MOTION PASSED UNANIMOUSLY

Bids for Future Conventions - The Badger Stamp Club reconfirmed its bid for 2005; the Rockford Stamp Club reconfirmed its bid for 2006. There were no bids for 2007 and 2008.

AWARDS

Hall of Fame Class of 2003 - Greg Schmidt, Chrmn., Hall of Fame Committee, proposed nominees Henry (Hank) J. Schmidt and Dan Undersander for the Class of 2003.

A motion was made to accept the nomination of Hank Schmidt. MOTION PASSED UNANIMOUSLY

A motion was made to accept the nomination of Dan Undersander. MOTION PASSED UNANIMOUSLY

WFSC Dealer Recognition Award - President Marcus announced that the 2003 award recipient is Dave Carney of Dave's Stamps, Kimberly, WI. The award presentation will take place at the evening banquet.

2003 Trivia Contest Prize - MaryAnn Bowman announced the winner of the sixteenth annual contest is the Central Wisconsin Stamp Club. The club's delegate was presented with the prize, which consisted of a selection of unusual and esoteric philatelic items.

ELECTION OF OFFICERS

President - Brian J. Liedtke was elected without opposition. Brian shall serve for a two-year term beginning July 1, 2003.

Vice President - Hank Schmidt was re-elected without opposition. Hank shall serve for another two-year term beginning July 1, 2003.

Vice President, Youth Division - MaryAnn Bowman was re-elected without op-position. MaryAnn shall serve for another one-year term beginning July 1, 2003.

Regional Vice Presidents - The following shall serve for a one-year term beginning July 1, 2003:

(Newly elected without opposition) Northeast Region - Al Marcus South Central - Art Gaffney (re-elected without opposition) East Central Region - Vern Witt Central Region - Jim Johnson Southeast Region (1) - Art Schmitz Southeast Region (2) - Kurt Albrecht Southwest Region - Valerie Cook

APPOINTMENTS

A1 Marcus (Chrmn., WISCOPEX `03), in accordance with bylaws, was automatically appointed to serve a three-year term on the Standing Committee on Exhibitions with Chrmn. Robert Matzak and Dwane Kaplenk.

Automatic appointments to the Nominating Committee are Chrmn. Greg Schmidt, Paul T. Schroeder and Al Marcus.

Tim Wait was appointed to serve a three-year term on the Hall of Fame Committee with Chrmn. Verna Shackleton and Frank Moertl.

Ken Grant was appointed Newsletter Editor through the December 2003 issue of Across the Fence Post.

Ted Gifford, of the Janesville Stamp Club, was appointed to take over the position of Newsletter Editor as of the January 2004 issue of Across the Fence Post.

ANNOUNCEMENTS

Footloose Filatelists - John Fagan, Chief Hinge Licker of the Footloose Filatelists of America (Wisconsin Pane), reported a treasury balance of $70. He also has several gift/award items on hand.

CLOSED ALBUMS

A moment of silence was observed in honor of the following WFSC members deceased in the past year: Orion Hintz, John Langer, Bill Otto, Richard N. Pierce, Donald T. Smith, Thomas Terry, and Arthur P. Wilkutn.

CLOSING

A motion was made to thank the Outagamie Philatelic Society for hosting the 2003 WFSC convention and exhibition.

The meeting adjourned at 2:50 p.m.



Latest change June 11, 2005