Minutes of the 2000 WFSC's Annual Business Meeting


Minutes of the Annual Business Meeting Wisconsin Federation of Stamp Clubs 69th Annual Convention, April 29, 2000

President Paul T. Schroeder called the 69th Annual Business Meeting of the Wisconsin Federation of Stamp Clubs to order at 1:00 p.m. at Madison Turners Hall, Madison, WI. Verna Shackleton gave the invocation.

YOUTH EXHIBITOR HONORS

MaryAnn Bowman presented a group of 11 youngsters who had exhibits entered in the show. Each youngster stated his/her name, age, and exhibit title. All received a round of applause for their efforts.

ROLL CALL

Secretary Karen Weigt read the roll call of member clubs and 19 responded, having previously presented their credentials. Total of 2000 membership represented (19 listed below); total not represented (14):

Badger Stamp Club

Central Wisconsin Stamp Club

Fond du Lac Stamp Club

Janesville Stamp Club

Kenosha Stamp and Cover Club

Kettle Moraine Coin and Stamp Club

Milwaukee Philatelic Society

North Shore Philatelic Society of Milwaukee

Northwestern Mutual Stamp Club

Oshkosh Philatelic Society

Outagamie Philatelic Society

Ripon Philatelic Society

Rockford Stamp Club

Sheboygan Stamp Club

Walworlh County Stamp Club

Waukesha County Philatelic Society

Wauwatosa Philatelic Society

Wisconsin Postal History Society

Wisconsin Valley Philatelic Society

President Schroeder welcomed the Rockford Stamp Club back into the WFSC.

MEMBERSHIP TOTALS

Treasurer Deanna Juhnke announced that total club membership is 33, which represents 1,039 individual members. The WFSC also has 19 members-at-large.

MINUTES

A motion was made to approve the minutes of the last meeting. MOTION PASSED UNANIMOUSLY

REPORT OF OFFICERS

President Paul T. Schroeder thanked immediate past-President Greg S. Schmidt for the smooth transition he experienced upon assuming office on January 1, 2000. He stated that visitors are always welcome to Executive Board meetings, which are announced in Across the Fence Post. All is well with the WFSC except for the obvious, which as always is to increase local club membership. The WFSC also is in need of hosts for future WISCOPEXes.

Vice President AI Marcus said it was a pleasure serving the WFSC this past year. He enjoyed designing cachets for three WFSC first-day covers. He thanked Executive Board members for their encouragement with these endeavors.

Karen Weigt, Secretary, reported that she performed all the usual duties associated with her position. She prepared the agenda for all Executive Board meetings, attended those meetings, transcribed minutes, and handled all correspondence and communications that have come through the WFSC Central Office. She additionally served on three committees and fulfilled responsibilities for three other appointments. She furthermore served as assistant chairman for WISCOPEX 2000.

Karen thanked all clubs for sending her copies of their newsletters, which are used, as a source of information for "The Club Co-op" column published in Across the Fence Post.

Treasurer Deanna Juhnke reviewed the 1999 WFSC financial report distributed to each delegate. A summary of figures is:

1/1/99 12/31/99

Checking and Savings

(CD) on Hand $7169.00 $9232.15

Deanna explained that the $5198.18 CD (included in 12/31/99 total above) is being held for production costs of Wisconsin on Stamps. She emphasized that totals on the Income and Expense report represent actual cash flow.

Total value of WFSC inventory (sale and non-sale items) is $897.33. Robert Mather commented that WFSC certificates and awards are not listed on the non-sale inventory. Deanna said she could add those items, and particularly the plaques that were made for the new WFSC Husak Topical Award.

Deanna responded to the Janesville Stamp Club delegate's question of why only 600 copies of Across the Fence Post are printed and distributed when club dues represent 1,039 individual members. The reasons are:

The WFSC assumes that no club has 100 percent active membership participation and meeting attendance. The number of copies sent to each club, therefore, is a maximum of 75 percent of its reported membership.

Several Milwaukee-area clubs request fewer copies because many of their members hold multiple-club memberships, thereby duplicating options of where newsletter copies can be acquired.

Since the Wisconsin Postal History Society is a statewide organization; its membership of over 100 receives only one copy.

A motion was made to approve the treasurer's report. MOTION PASSED UNANIMOUSLY

MaryAnn Bowman, Vice President, Youth Division, stated in her written report that Wisconsin continues its efforts to promote youth philately through several active youth clubs and a regular column appearing in Across the Fence Post. She urged collectors to be generous with their donations of stamps and supplies in sup-port of these groups.

Something new at this year's WISCOPEX is that a small group of youngsters were bussed to the show, and at a special cookies and punch reception this afternoon, youth exhibitors will have an opportunity to choose their own prizes as well as receive recognition for their work.

MaryAnn reported that the computer age has provided youth with an opportunity to connect with the hobby through the Youth Page found at the American Philatelic Society's Web site. Activity ideas for the adult leaders of youth groups also are available at the site.

Roger Oswald, Northeast Region VP, was absent with no report available.

Vern Witt, East Central Region VP, reported that he visited all clubs in his region: Fond du Lac Stamp Club, Kettle Moraine Coin and Stamp Club, Oshkosh Philatelic Society, Ripon Philatelic Society, and Sheboygan Stamp Club.

He additionally visited the Rockford Stamp Club, and it appears his urging to rejoin the WFSC was successful. He also visited the Manitowoc Philatelic Society in conjunction with their co-hosting of WISCOPEX 2001 with the Sheboygan Stamp Club.

Christopher Northwood, Central Region VP, was absent with no report available.

Art Schmitz, Milwaukee Region VP, re-ported that since he took office on January 1 of this year, he has visited the Polish American Stamp Club, Wauwatosa Philatelic Society, North Share Philatelic Society of Milwaukee, and Milwaukee Philatelic Society. Plans are to visit the other clubs in his region within the very near future. Club comments about Across the Fence Post have been very favorable.

Raymond Wood, Southeast Region VP, was absent with no report available.

Valerie Cook, Southwest Region VP, re-ported that her usual activity was curtailed this year because of her husband's illness and passing away. She did, however, contact the clubs in her region and all is going well. Valerie added that she welcomes the addition of the Rockford Stamp Club to her region.

REPORTS OF STANDING COMMITTEES

Deanna Juhnke, Chrmn., Finance Committee, reported that no committee action was required in the past year.

Karen Weigt, member of the Publicity and Public Relations Committee, reported that the committee provided marketing assistance for the four first-day covers produced by the WFSC in 1999. She coordinated and staffed the WFSC table at MILCOPEX '99 and at last July's National Topical Stamp Show. The WFSC was extremely visible at NTSS with its good-will gift of Post-It notes distributed to collectors nationwide. For those who are wearing a WFSC logo button, the notes are being given away today at the WFSC table. Free but-tons also are available at the table.

The committee is working to get the word out about WFSC member clubs and activities. Karen periodically submits updated club information for the WFSC's Web page, which is managed by the American Philatelic Society's Chapter Activities Commit-tee. The Internet site has generated e-mail inquiries about some of the clubs. The annual show/bourse/club meeting information flier will be updated again this fall. It is an extremely popular item and is distributed wherever a WFSC society table is present.

As usual, the committee can use help. It is thankful to Deanna Juhnke and her husband, who have provided tremendous assistance in the form of spending many hours staffing the WFSC society table.

The Rockford Stamp Club delegate requested that the show/bourse/club meeting information flier include a contact name and address for each club. Karen responded that this poses a privacy and security problem. The WFSC cannot divulge names and addresses without prior approval, and particularly on a flier that is openly distributed to the public. A suggestion was made to include just a phone number with no name. Karen said she still would have to obtain permission from each club to publish someone's phone number. She pointed out that her name, address, and phone number are listed on the flier as an overall contact and she does respond to requests for club meeting information or passes the inquiries on to the clubs in question.

Vern Witt, member of the Judging Committee, reported the approval of the WISCOPEX 2000 jury. The committee further encourages all WFSC members to become apprentice judges and help in the recruitment thereof.

President Paul T. Schrceder called for a volunteer to take over responsibilities of the Wisconsin Stamp Suggestion Committee.

Robert Mather, Chrmn., Committee on Exhibitions, reported that details of the WFSC Husak Topical Award have been completed. The first annual award was actually won at WISCOPEX '99 but not presented until two months later at National Topical Stamp Show. Reason for the delay was to allow Jerry Husak the honor of presenting it for the first time. Ten award ribbons and 10 plaques were acquired - one for each award recipient for the years 2000 to 2009. Bob is currently holding the award items, which he provides as needed. He also handles having each recipient's name engraved on a plate, which is then attached to the award plaque and forwarded to the recipient.

Deanna Juhnke added that the WFSC initiated the award in honor of Jerry Husak, a Wisconsinite, who founded the American Topical Association.

Karen Weigt, Chrmn., Bylaws Committee, reported that the Executive Board recently adopted one change to the WFSC Standing Rules. The change is in conjunction with adding the position of WFSC Awards Chairman. The Publicity and Public Relations Committee had previously handled preparation of awards.

REPORTS OF SPECIAL COMMITTEES / PROJECTS AND OTHER APPOINTEES

Karen Weigt, Newsletter Editor, related that Across the Fence Post received a vermeil award in a 1999 newsletter competition sponsored by the American Philatelic Society's Chapter Activities Committee. She urged contributions of articles for ATFP and stressed that no writing experience is necessary.

Karen warned that clubs could expect several scant ATFP issues forthcoming in the next year. The reason for downsizing is because Karen will be devoting more time toward completing the second edition of Wisconsin on Stamps.

There was no report from Advertising Managers Jim and Renee Seiler.

Karen Weigt, Chrmn., Newsletter Committee, reported that the committee would meet this summer to schedule feature articles for the fall 2000 and spring 2001 editions of ATFP. It also will consider some of the suggestions for improvement received in conjunction with the recent newsletter competition.

Verna Shackleton, WFSC Historian, reported that all books are current.

Greg Schmidt, BLUE BOOK Coordinator, referred delegates to their registration packets, which include BLUE BOOK update pages. He also requested input for any corrections and additions. It was confirmed that for $5 plus shipping, clubs might purchase updated replacement copies of the BLUE BOOK by contacting the WFSC Central Office.

Karen Weigt, American Philatelic Society Representative, reported she has submitted all necessary APS reports. With the addition of the Rock ford Stamp Club, there are now 27 of 33 WFSC clubs that hold APS chapter or affiliate member-ship. Consequently, the WFSC receives an annual credit from the APS that can be used for purchase of APS publications that are passed on to the WFSC membership in the form of gifts or prizes. The current credit balance is $44, plus an additional $3 received as a membership recruitment credit. She urged all clubs to seek APS chapter membership and offered further information in the form of a brochure and sample of the APS Chapter Activities Committee Newsletter, the quarterly publication as part of chapter membership.

MaryAnn Bowman, Cover Exchange Pro-gram Coordinator, stated via written report that the program is offered each year in conjunction with October National Stamp Collecting Month and is open to all philatelic organizations and individuals. The program provides clubs an opportunity to reduce their inventory of covers by exchanging them for different covers that can be used as club auction items, door prizes, or gifts. Although the program is offered nationwide, neither Linn's Stamp News nor Stamp Collector published publicity submitted for the 1999 participation. Consequently, in 1999, 75 percent of participants were from Wisconsin. New publicity options will be explored for the 2000 program.

Karen Weigt, Editor, Wisconsin on Stamps, reported that the plan, format, layout, etc., and almost all of the research has been completed. The problem, however, is finding a space of time to actually produce the pages. Nevertheless, Karen will try again to complete the book in time for release at WISCOPEX 2001.

John Fagan, Awards Chairman, reported that he prepared this year's Hall of Fame and WFSC Dealer Recognition award certificates. He also produced a proposed WISCOPEX Club Award certificate, which was submitted for approval by the Executive Board.

In response to Bob Mather's inquiry, it was confirmed that if Bob so desires, the supply of WFSC Husak Topical Award plaques and ribbons that he is holding could be transferred to John Fagan.

OLD BUSINESS - None

NEW BUSINESS

Bids for Future Conventions - Recon-firmed bids were: Sheboygan Stamp Club and Manitowoc Philatelic Society for 2001. The Rock ford Stamp Club entered a bid for 2002. The Outagamie Philatelic Society entered a bid for 2003. Both bids were accepted. There were no bids for 2004 and 2005.

WFSC-sponsored WISCOPEX 2001 - President Schroeder called for a motion to allow the WFSC the option to sponsor its own annual convention and exhibition (WISCOPEX) in 2001. Passing the motion allows the Sheboygan Stamp Club and Manitowoc Philatelic Society legal use of the WFSC's Wisconsin State Sales Tax Exemption Number for WISCOPEX 2001 expenses. The motion (bolded above) was made. MOTION PASSED UNANIMOUSLY

Advance Listing of WISCOPEX Dealers in Across the Fence Post -The Oshkosh Philatelic Society delegate expressed a desire to see an advance listing of WISCOPEX dealers regularly published in the convention issue of ATFP. While some dealers purchase ads for the purpose of making it known they will be at the show, this does not provide a full (as possible) listing, which would be helpful to collectors. Past efforts in writing directly to the host club for a listing has in most instances been fruitless, even within 10 days of the show.

The delegate added that local club shows might also consider including a dealer listing within their ads and fliers. If it were stated in the bourse contract that dealers responding with full payment by a specific date would be listed within the show publicity, it might even encourage them to reply more promptly.

ATFP Editor Karen Weigt responded that the WFSC likes to encourage dealer ads. Furthermore, by publishing the requested listing, the WFSC would be providing free advertising for those who don't buy an ad. As a service to the WFSC membership, however, the listing could be published if the WISCOPEX bourse chairman would submit it in time for the publication deadline date. As the delegate mentioned, though, it is difficult to get this needed cooperation.

A suggestion was made that an automatic ATFP ad fee be included in the bourse table charges. This is sometimes done for show banquet tickets, giving the dealers the option of whether or not to use them. Treasurer Deanna Juhnke surmised that the show club would then have to ensure that the ATFP editor received the ad information and that the appropriate ad fees were kicked back to the WFSC.

It was concluded that the matter would be further discussed at an upcoming WFSC Executive Board meeting, which would include input from the ATFP Advertising Managers.

Reallocation of Regional VP Districts - Vern Witt, Chrmn., Nominating Committee, proposed a redistricting of some regional VP areas. He related the difficulty in filling regional VP positions, whereby part of the problem stems from the distance the VPs are required to travel to visit clubs in their districts. This specifically relates to the Northeast Region, where the Manitowoc Philatelic Society (currently in that region), because of its proximity, might more easily be served by the East Central Region VP.

The other portion of the problem is with the lack of volunteers willing to serve as Southeast Region VP. The current VP in that region is anxious to retire from his position but a re-placement cannot be found. Vern suggested that the WFSC might find someone residing outside of that region, such as in the Milwaukee area, to serve that district.

Karen Weigt pointed out that this is not a matter that requires a bylaws amendment and, therefore, could be hashed out at an Executive Board meeting without a vote of the delegates. Additionally, when a situation as this has occurred in the past, there has been a simple gentlemen's agreement between two VPs. That is, the VP who resides closest to a particular club agrees to become responsible for that club, even though it is not within that VP's district. On the other hand, the district map currently in use is quite old. With the change in highway systems and city growth, it probably is time that the WFSC take a closer look and consider some redistricting.

It was concluded that the matter would be discussed at the next Executive Board meeting. Resolutions will be reported to delegates at the next Annual Business Meeting.

AWARDS

Hall of Fame Class of 2000 - On behalf of Jim Maher, Chrmn., Hall of Fame Committee, and Karen Weigt read his written report that the committee proposed nominee Fr. David Christel for the Class of 2000. A motion was made to accept the nominee. MOTION PASSED UNANIMOUSLY

WFSC Dealer Recognition Award - President Schroeder announced that the 2000 recipient is James R. Johnson of Wisconsin Valley Stamps, Rothschild, WI. The award presentation will take place at the evening banquet.

2000 Club Trivia Contest Prize - President Schroeder read MaryAnn Bowman's writ-ten announcement that the winner of the thirteenth annual contest is the Fond du Lac Stamp Club, determined through a drawing to break a tie with other clubs. The winning club will receive a $20 cash award. Answers to the questions will be published in the July-August issue of Across the Fence Post together with the names of other clubs involved in the tie.

President's Award - Immediate past-President Greg S. Schmidt presented an award to John Fagan for his years of service as Milwaukee Region VP and distributor of Across the Fence Post.

ELECTION OF OFFICERS

Secretary - Karen Weigt was re-elected without opposition. Karen shall serve for a two-year term beginning January 1, 2001.

Treasurer - Deanna Juhnke was re-elected without opposition. Deanna shall serve for a two-year term beginning January 1, 2001.

Vice President, Youth Division - MaryAnn Bowman was re-elected without op-position. MaryAnn shall serve for another one-year term beginning January 1, 2001.

Regional Vice Presidents - The following shall serve for a one-year term beginning January 1, 2001:

APPOINTMENTS

Charles Shoemaker (WISCOPEX 2000 exhibits chairman) was appointed to the Standing Committee on Exhibitions. Charles shall serve the three-year term in place of WISCOPEX 2000 General Chairman Dan Undersander, who due to his work schedule, asked to be relieved of the usual automatic appointment. Other committee members are Chrmn. Claude Giralte (WISCOPEXes '97 and '99) and A1 Marcus (WISCOPEX '98). 

Automatic reappointments to the Nominating Committee are Chrmn. Vern Witt and Greg Schmidt.

Greg Schmidt was also appointed to serve a three-year term on the Hall of Fame Committee with Chrmn. Perry Harris and Frank Moertl. Karen Weigt was appointed Newsletter Editor.

ANNOUNCEMENTS

John Fagan, chief hinge licker of the Foot-loose Filatelists of America (Wisconsin Pane), reported a treasury balance of $194.61. This is in addition to numerous inventory items (mostly literature beyond a youth level of interest), which had been donated to the group. The Footloose Filatelists' sole purpose is to provide awards and gifts for WISCOPEX youth exhibitors.

CLOSED ALBUMS

A moment of silence was observed in honor of the following WFSC members deceased in the past year as reported by delegates: Golden Barritt, Robert Sommerfeldt, Dr. Ernie Smith, Ray Orz, Jim Rowley, Ray Scheffner.

CLOSING

A motion was made to thank the Badger Stamp Club for hosting the 2000 WFSC convention and exhibition.

(Newly elected without opposition) Northeast Region - George Stolze Sr. Central Region - James R. Johnson (re-elected without opposition)

East Central Region - Vern Witt Milwaukee Region - Art Schmitz Southeast Region - Raymond Wood Southwest Region - Valerie Cook

The meeting adjourned at 2:41 p.m.




Latest change June 11, 2005