Minutes of the 1999 WFSC's Annual Business Meeting
Minutes of the Annual Business Meeting Wisconsin Federation of Stamp Clubs 68th Annual Convention, May 8, 1999
President Greg S. Schmidt called the 68th Annual Business Meeting of the Wisconsin Federation of Stamp Clubs to order at 1:00 p.m. at the Hart Park Recreational Building, Wauwatosa, WI. Verna Shackleton gave the invocation.
Secretary Karen Weigt read the roll call of member clubs and 20 responded, having previously presented their credentials. Total of 1999 membership represented (20 listed below); total not represented (12):
Badger Stamp Club
Belle City Stamp Club
Central Wisconsin Stamp Club
Fond du Lac Stamp Club
Italian American Stamp Club
Janesville Stamp Club
Kenosha Stamp and Cover Club
Kettle Moraine Coin and Stamp Club
Milwaukee Philatelic Society
North Shore Philatelic Society of Milwaukee
Northwestern Mutual Stamp Club
Northwoods Philatelic Society (Iron Mt.)
Oshkosh Philatelic Society
Outagamie Philatelic Society
Polish American Stamp Club
Sheboygan Stamp Club
Walworth County Stamp Club
Waukesha County Philatelic Society
Wauwatosa Philatelic Society Wisconsin Valley Philatelic Society
Treasurer Deanna Juhnke announced that total club membership is 32, which represents 1,012 individual members. The WFSC also has 17 members-at-large.
A motion was made to approve the minutes of the last meeting. MOTION PASSED UNANI-MOUSLY
REPORT OF OFFICERS
President Greg S. Schmidt stated that within the past year he attended all four Executive Board meetings and assisted various WFSC committees. He additionally continues to handle the production of BLUE BOOK update pages.
Vice President A1 Marcus said he served as general chairman for WISCOPEX '98, which was a huge success. Attendance was high and it created much goodwill among the stamp collecting community. He thanked members of the Outagamie Philatelic Society for their support in hosting the event.
Al reported that he enjoyed working with the Committee on Exhibitions this past year. The committee developed the new WFSC Special Topical and WISCOPEX Club awards. Al also designed a cachet for the WFSC's planned first-day cover featuring the upcoming Green Bay Packers and Super Bowl stamps.
Karen Weigt, Secretary, reported that she performed all the usual duties associated with her position. She attended all Executive Board meetings, served on three WFSC committees and fulfilled responsibilities for three other appointments. She thanked clubs for sending her copies of their newsletters, which are used as a source of information for "The Club Co-op" column published in Across the Fence Post. She said a benefit of her position is the opportunity to meet many stamp collectors and enjoy the fellowship that exists among WFSC officers.
Treasurer Deanna Juhnke reviewed the 1998 WFSC financial report distributed to each delegate. A summary of figures is:
Checking and Savings
(CDs) on Hand $6453.21 $7169.00
Deanna explained that $5000 is being held in CDs to pay for production costs of Wisconsin on Stamps. As usual, ads do not cover expenses associated with producing Across the Fence Post, but dues and first-day cover sales help support it. Total value of WFSC inventory (sale and non-sale items) is $929.10.
A motion was made to approve the treasurer's report. MOTION PASSED UNANI-MOUSLY
MaryAnn Bowman, Vice President, Youth Division, stated that Wisconsin has several dedicated volunteers who spend a great deal of time preparing activities that attract youth and keep them interested in stamp collecting. The result of some of these efforts is 20 youth exhibits entered in this year's WISCOPEX.
MaryAnn continues to write the "Joining With Juniors" column for Across the Fence Post. The column provides ideas for clubs to incorporate into their own youth programs. She also regularly submits youth activity sheets that are published in the American Philatelic Society's Chapter Activities Committee News-letter. She furthermore recently accepted the appointment of youth director for the American Topical Association. She, therefore, writes a column for ATA's Topical Time and will provide activities for the youth area at National Topical Stamp Show, which will be held in Milwaukee this summer.
MaryAnn offered youth-related assistance to clubs and thanked all those who have donated philatelic material in support of youth philately.
There was no report from Roger Oswald, Northeast Region VP.
Paul T. Schroeder, East Central Region VP, reported that none of the clubs in his area has contacted him regarding WFSC-related issues or problems, and he missed only one Executive Board meeting this past year.
There was no report from Christopher Northwood, Central Region VP.
John Fagan, Milwaukee Region VP, re-ported he will not run for another term of office, but there is another individual who is interested in filling his position. If elected, the new Milwaukee Region VP will also take over distribution of Across the Fence Post beginning with the September issue. The transition will begin with an orientation session that will take place with the July-August issue. There are no supplies on hand to be turned over to the new distributor. John concluded by stating that he will miss working with the WFSC Executive Board.
Raymond Wood, Southeast Region VP, reported that he attended almost all Kenosha Stamp and Cover Club and Belle City Stamp Club meetings. He received most copies of the Lake County Philatelic Society's newsletter. While the Belle City club had a year of. good programs, it seems it was not enough to stimulate an increase in membership. The Kenosha club again had a financially successful stamp show in February. But like so many clubs, even though its membership has remained healthy, it has not gained many new members. The Kenosha club also repeated its participation in the Optimists Youth Against Drugs "Just Say No" program by passing out packets of stamps to all youths.
Delegates from the Walworth County Stamp Club and the Waukesha-County Philatelic Society stated that the Southeast Region VP has never contacted their groups. President Schmidt urged all regional VPs to contact every club in their regions at least once a year. Clubs can also take the initiative to get in touch with their regional VPs; names, addresses and phone numbers are included in each year's WFSC dues notices. Names are also published in every issue of Across the Fence Post.
Valerie Cook, Southwest Region VP, re-ported that she attended as many club meetings as possible and missed only one Executive Board meeting. With support of the Janesville Stamp Club, Walworth Stamp Club, and Wisconsin Postal History Society, she submitted a nomination for the Wisconsin Philatelic Hall of Fame.
REPORTS OF STANDING COMMITTEES
Deanna Juhnke, Chrmn., Finance Committee, reported that in response to an inquiry, the committee developed a policy for clubs to pay dues for intermittent years of non-WFSC membership. The advantage is to be able to claim continuous membership. The WFSC Executive Board adopted the policy.
Karen Weigt, member of the Publicity and Public Relations Committee, reported the committee assisted in the production, publicity, and sales of two first-day covers and currently is involved with plans for at least three more.
The committee coordinated the WFSC society table at MILCOPEX '98 and WISCOPEX
'99, and will appear again at National Topical Stamp Show this summer. Staffers at the table respond to an amazing number of inquiries regarding WFSC member clubs and events. The committee's annual show/bourse/club meeting info flier also directs many lone collectors to WFSC member-club meetings and shows. Hundreds of these fliers are distributed each year throughout the state of Wisconsin. Web surfers also can find WFSC member-club information on the WFSC's Internet site, which the committee monitors to ensure it is kept up to date.
The committee initiated the purchase of a new public relations gift, which serves to promote local stamp clubs. The gift is for those who wear the WFSC logo button to WISCOPEX. It will be distributed to everyone who approaches the WFSC table at National Topical Stamp Show, thereby serving as a nationwide reminder of Wisconsin's enthusiasm for organized philately.
The committee's annual cover exchange program also exposes the WFSC to collectors on a nationwide basis.
The annual WFSC Club Trivia Contest hope-fully promotes attendance and participation at local club meetings.
The committee responds to referrals from the Postal Service and this year assisted the Manitowish Waters Postmaster by providing her with information on how to stage a second day ceremony.
The committee is always seeking ways and means to further enhance the WFSC's publicity and public relations and suggestions are welcome. The committee furthermore desperately needs more members to help with all its endeavors. Please volunteer.
Vern Witt, member of the Judging Committee, stated the WISCOPEX '99 Exhibits Chairman fulfilled her obligations of obtaining judges and supplying them with a list of exhibits and awards.
The Wisconsin Valley Philatelic Society delegate pointed out that it is additionally the exhibits chairman's duty to automatically acknowledge receipt of exhibit entry forms and acceptance of exhibits entered.
President Greg Schmidt called for a volunteer to take over responsibilities of the Wisconsin Stamp Suggestion Committee.
Robert Mather, Chrmn., Committee on Exhibitions, reported the committee worked out details for two new annual WISCOPEX awards, both of which will be debuted at WISCOPEX '99. The WFSC Special Topical Award was created to encourage topical and thematic exhibits. The purpose of the WISCOPEX Club Award is to encourage WFSC member-clubs to pro-mote exhibiting.
Karen Weigt, Chrmn., Bylaws Committee, reported that a new policy would be published
in the next updated version of the WFSC Standing Rules. The policy describes a means by which clubs with interrupted WFSC membership may be reinstated with continuous membership.
REPORTS OF SPECIAL COMMITTEES / PROJECTS AND OTHER APPOINTEES
Karen Weigt, Newsletter Editor, thanked the WFSC membership for contributing articles for publication in Across the Fence Post. She encouraged anyone who wants to submit an article to simply send it to her. Guidelines for submissions are very loose. She also always welcomes comments relative to the newsletter. There was a comment about the heavy cancels that are applied to stamps franking newsletter mailings. Distributor John Fagan responded that he has no control over this matter. Complaints, however, can be filed with the post office.
There was no report from Advertising Managers Jim and Renee Seiler.
Karen Weigt, Chrmn., Newsletter Committee, reported that the committee met last June to coordinate feature articles for newsletter issues September 1998 through July-August 1999. The committee also recommended relaxing a policy about not publishing event cover mail-order information within a news story. It is now up to the discretion of the editor.
Verna Shackleton, WFSC Historian, reported that she has added another binder to the WFSC Special Projects history category.
Greg Schmidt, BLUE BOOK Coordinator, referred delegates to their registration packets, which include BLUE BOOK update pages.
Karen Weigt, American Philatelic Society Representative, reported that 27 WFSC member clubs hold APS chapter or affiliate membership. Consequently, the WFSC receives an annual credit from the APS that can be used for purchasing APS publications that are passed on to the WFSC membership in the form of gifts or prizes. The WFSC's current credit balance is $32. All clubs were urged to obtain APS chapter membership to take advantage of the many benefits. APS slide programs are very popular, chapter clubs receive a quarterly newsletter, and a more recent benefit is a free Web page through delphi.com. Clubs were also encouraged to vote in this year's APS elections. The WFSC Executive Board voted to second various nominations, which were listed in the April issue of Across the Fence Post.
MaryAnn Bowman, Cover Exchange Pro-gram Coordinator, reported that the program is offered each year in conjunction with October National Stamp Collecting Month. Participants throughout the country submit 10 covers and a large SASE. In exchange, eight different covers are sent back with the extra two covers going to the WFSC's youth program. The cover exchange program will be conducted again during October 1999.
Karen Weigt, Editor, Wisconsin on Stamps, reported that she has dissected what had already been done on the publication and compiled a set of guidelines and chapter out-lines, which were approved by the Executive Board. It was concluded that there have been enough books written about Wisconsin, so Wisconsin on Stamps will be published in album format. Progress has been slow since last summer. This is because of other commitments that have to be met September through mid-April. Work on the project will pick up again this summer with an anticipated release date of WISCOPEX 2000.
OLD BUSINESS - None
Bids for Future Conventions - Reconfirmed bids were: Badger Stamp Club for 2000 and Sheboygan Stamp Club and Manitowoc Philatelic Society for 2001. There were no bids for 2002, 2003, and 2004.
WFSC-sponsored WISCOPEX 2000 - President Schmidt called for a motion to allow the WFSC the option to sponsor its own annual convention and exhibition (WISCOPEX) in 2000. Passing the motion allows the Badger Stamp Club legal use of the WFSC's Wisconsin State Sales Tax Exemption Number for WISCOPEX 2000 expenses. The motion (bolded above) was made. MOTION PASSED UNANI-MOUSLY
Hall of Fame Class of 1999 - Frank Moertl, Chrmn., Hall of Fame Committee, proposed nominee Daniel G. Hammell for the Class of 1999. A motion was made to accept the nominee. MOTION PASSED UNANIMOUSLY
WFSC Dealer Recognition Award - President Schmidt announced that the 1999 recipient is Charles Baldridge of Baldridge Worldwide Stamps, Florence, WI. The award presentation will take place at the evening banquet.
1999 Club Trivia Contest Prize - MaryAnn Bowman announced the winner of the twelfth annual contest was the Chippewa Valley Stamp Club. The club will receive an autographed copy of the American Topical Association book titled "Adventures in Topical Stamp Collecting."
President's Awards - President Schmidt presented an award to Vern Witt for handling Nominating Committee duties for the past two years.
ELECTION OF OFFICERS
President - Paul T. Schroeder was elected without opposition. Paul shall serve for a two-year term beginning January 1, 2000.
Vice President - Allan C. Marcus was re-elected without opposition. A1 shall serve for another two-year term beginning January 1, 2000.
Vice President, Youth Division - MaryAnn Bowman was re-elected without op-position. MaryAnn shall serve for another one-year term beginning January 1, 2000.
Regional Vice Presidents - The following shall serve for a one-year term beginning January 1, 2000:
(newly elected without opposition) East Central Region - Vern Witt Milwaukee Region - Art Schmitz (re-elected without opposition) Northeast Region - Roger Oswald
Central Region - Christopher Northwood Southeast Region - Raymond Wood Southwest Region - Valerie Cook
Because WISCOPEX '99 Chrmn. Claude Giralte was already on the Standing Committee on Exhibitions, the committee shall not change retaining Chrmn. Robert J. Mather, Claude Giralte and Al Marcus.
Automatic appointments to the Nominating Committee are Chrmn. Wm. Grosnick Sr., Jerry D. Weasner and Greg Schmidt.
Frank Moertl was appointed to serve another three-year term on the Hall of Fame Committee with Chrmn. Jim Maher and Perry Harris.
Karen Weigt was appointed Newsletter Editor.
John Fagan, chief hinge licker of the Foot-loose Filatelists of America (Wisconsin Pane), reported a treasury balance of $194.61. The Foot-loose Filatelists' sole purpose is to provide awards and gifts for WISCOPEX youth exhibits.
A moment of silence was observed in honor of the following WFSC members deceased in the past year: Bill Allen, Loizanne Bennett, Doris Brand, Kay Fraraca, David Hintgsen, Robert Kuhlmann, Thomas Reddin, Tom Sabitano, and Mary Ports.
A motion was made to thank the Wauwarosa Philatelic Society for hosting the 2000 WFSC convention and exhibition.
The meeting adjourned at 2:12 p.m.