Minutes of the 1997 WFSC's Annual Business Meeting


Minutes of the Annual Business Meeting Wisconsin Federation of Stamp Clubs 66th Annual Convention, May 3, 1997

President Jerry D. Weasner called the 66th Annual Business Meeting of the Wisconsin Federation of Stamp Clubs to order at 1:00 p.m. at the Hart Park Arena, Wauwatosa, WI. President Weasner gave the invocation.

Secretary Karen Weigt read the roll call of member clubs and 23 responded, having previously presented their credentials. Total of 1996 membership represented (23 listed below); total not represented (10):

Badger Stamp Club

Belle City Stamp Club

Central Wisconsin Stamp Club

Germany Philatelic Society

Italian American Stamp Club

Janesville Stamp Club

Kenosha Stamp and Cover Club

Kettle Moraine Coin and Stamp Club

Manitowoc Philatelic Society

Milwaukee Philatelic Society

North Shore Philatelic Society of Milwaukee

Northwestern Mutual Stamp Club

Northwoods Philatelic Society (Iron Mt.)

Oshkosh Philatelic Society

Outagamie Philatelic Society

Polish American Philatelic Society

Ripon Philatelic Society

Sheboygan Stamp Club

Walworth County Stamp Club

Waukesha County Philatelic Society

Wauwatosa Philatelic Society

Wisconsin Postal History Society

Wisconsin Valley Philatelic Society

MEMBERSHIP TOTALS

Treasurer Deanna Juhnke announced that as of today, total club membership is 32, which represents 1,074 individual members. The loss of one club membership is due to the Wisconsin Blue and Gray Society's resignation. Reasons for the resignation were loss of members through death, leaving only three active collectors within the society, all of which hold membership in other WFSC clubs.

MINUTES

A motion was made to approve the minutes of the last meeting. MOTION PASSED UNANIMOUSLY

REPORTS OF OFFICERS

President Jerry Weasner stated that he was pleased with this year's WISCOPEX. He also urged individual clubs to try to increase their memberships.

In the absence of Al Marcus, Vice President, Karen Weigt read his written report, which stated that he has been working on cachet, designs for upcoming Wisconsin first days. This includes the Lombardi stamp, which will be issued in Green Bay and "The Stars and Stripes Forever!" stamp to be issued in Milwaukee in conjunction with STAMPSHOW '97. Proposed artwork for the Lombardi stamp cachet was passed around, while WFSC Treasurer Deanna Juhnke explained it is WFSC policy to produce a cacheted cover for every stamp issued in Wisconsin. The WFSC is additionally obtaining a First Day of Issue cancel on an old supply of dinosaur cacheted covers using the 1997 World of Dinosaurs issue.

AI's report also stated that he would be very involved in executing WISCOPEX '98.

Karen Weigt, Secretary, reported that she has performed all secretarial duties as outlined in the bylaws. This includes membership record keeping, distributing meeting notices, preparing agendas, transcribing minutes and handling general WFSC Central Office correspondence. In connection with these duties, she noted it is becoming increasingly difficult to find a place where the Executive Board can meet without having to pay a room rental fee, and she thanked the Kettle Moraine Coin and Stamp Club for covering the $25 room charge for the board's fall 1996 meeting held in West Bend.

Other accomplishments this past year were to consolidate the last 10 years of meeting minutes into binders and to revise the Annual Member Club Registration form so all information can be held on computer diskettes. Karen also thanked clubs for continuing to send her copies of their newsletters used for writing "The Club Co-op" column in Across the Fence Post. She tries to report on each club's activities as often as possible, but is sometimes restricted because of lack of space.

Treasurer Deanna Juhnke distributed copies of the 1996 WFSC financial report. A summary of figures are:

12/31/95 12/31/96

Checking and Savings

(CDs) on Hand $5444.44 $5603.43

Deanna emphasized that the ATFP report shows income and expenses posted to individual issues of the newsletter, whereby the WFSC Income and Expense report represents actual cash flow during the year. The total value of WFSC inventory (sale and non-sale items) is $343.33. A motion was made to approve the treasurer's report. MOTION PASSED UNANIMOUSLY

MaryAnn Bowman, Vice President, Youth Division, credited adult volunteers for the favorable state of youth philately in Wisconsin. Fifteen W'FSC clubs have a youth leader, and Wisconsin collectors have been generous in donating materials toward youth programs. Last October, she worked with the U.S. Postal Service to implement a one-day youth event at the Waukesha Public Library. The event included a stamp design contest, exhibits, demonstrations and hands-on activities.

Fourteen youth exhibits are entered in WISCOPEX '97 and several Wisconsin youth have exhibited on a national level. Two exhibited at CAPFX and three will exhibit at Pacific 97.

MaryAnn continues to write the "Joining With Juniors" column for ATFP. She also regularly submits reproducible worksheets and suggested activities for youth for publication in the APS Chapter Activities Committee Newsletter. She serves on the APS Youth Activities Committee and coordinated a Youth Document Exchange program. She is scheduled to present a Youth Day program at Pacific 97. She is additionally involved with youth activities at STAMPSHOW 97. Working with the local Boy Scout Councils, she coordinated a one-day session for the Stamp Collecting merit badge.

She thanked WFSC members for their support and offered her assistance to member clubs. In the absence of Roger Oswald, North-east Region VP, Karen Weigt read his written report, which stated that he has attended functions of four of the clubs in his region and attended one Executive Board meeting. Weather conditions prevented him from getting to another meeting in February 1997.

Paul T. Schroeder, East Central Region VP, reported that since he assumed office in January, there have been no requests for assistance from the five clubs in his region. He will, however, directly contact each club before the end of the calendar year. He attended all Executive Board meetings held since he was elected to the VP position in May 1996.

Ron Fritz, Central Region VP, reported he attended all activities of the Wisconsin Valley Philatelic Society and all WFSC Executive Board meetings. He also attended several shows held throughout the state. He thanked Krause Publications for doing a fantastic job of supplying the Wisconsin valley Philatelic Societyís bourses with publications of various types.

John Fagan, Milwaukee Region VP, reported he has visited all clubs in his region with the exception of the Northwestern Mutual Stamp Club. He added that auctions and show-and-tell programs are the most popular club meeting activities.

Raymond Wood, Southeast Region VP, reported that because of retirement and moving out of state, the Kenosha Stamp and Cover Club would be losing one of their key members. The Kenosha Stamp and Cover Club again had a successful show in February and repeated its participation in the Canhage College "Just Say No" rally. Last year, the club distributed over 500 packets of stamps to youth at the rally. This brings the total to approximately 8,000 packets having been distributed throughout the years of the rally.

Last June, the Belle City Stamp Club toured the Milwaukee Post Office. It presented stamp collecting to students in various local schools and participated in the Kiwanis Senior Citizen Fair, distributing stamps and hobby literature.

Ray commended the Lake Count v Philatelic Society for its enjoyable newsletter. Although he has not attended a club meeting, the impression is that it is an active group.

Ron Haves, Southwest Region VP was absent with no report available.

REPORTS OF STANDING COMMITTEES

Deanna Juhnke, Chrmn., Finance Committee, reported that the committee investigated the possibility of grant funding for producing a second edition of the "Wisconsin on Stamps" handbook and concluded the WFSC does not qualify for such grants. The committee dealt with requests to expand several issues of ATFP to 10 or 12 pages and set ad income guidelines with regard to expanded issues. In all cases, however, the editor must receive prior committee approval before producing any issues that exceed the standard eight pages.

Questions from delegates at the 1996 Annual Business Meeting were resolved as follows: It is not feasible for the WPSC to sponsor and run its own bourse. It additionally is not feasible for the WFSC to sponsor a mail bid auction through ATF'P.

Karen Weigt, member of the Publicity and Public Relations Committee stressed that the committee needs help and asked any interested volunteers to contact her. The committee often suggests public relations projects that are forced to be set aside or abandoned due to lack of follow-through. These projects could have been accomplished with the assistance of one or more committee members.

What was accomplished in the past year was the production of another show/bourse/ club meeting information flier, for which hundreds were distributed throughout the state bringing lone collectors to WFSC member-club meetings and visitors to local shows. The committee coordinated a WFSC society table at MILCOPEX '96 and again at this year's WISCOPEX. These table activities promote WFSC clubs and goodwill among the stamp collecting community. For the tenth year, the committee coordinated a WFSC Club Trivia Contest. The Wisconsin Idea! is the WFSC's membership promotional brochure, which was updated in December. It's expected to serve as a model for other federations whose officers visit the WFSC booth at STAMPSHOW 97. The committee demonstrated the helping hand of philatelists by assisting the Wade House in Greenbush, WI, to acquire a special cancel for its 1996 Civil War event.

Current projects include investigating ways and means of setting up a WFSC homepage on the Internet. The committee is additionally investigating possibilities for WFSC participation in the 150th anniversary of Wisconsin State-hood celebration, which will take place in 1998. In conjunction with that anniversary, the committee will stimulate WFSC member involvement by coordinating a cachet-design contest for a cover commemorating the event. The committee will handle publicity for the three first-day covers the WFSC will produce this year. It is additionally active with WFSC's participation at STAMPSHOW97.

MaryAnn Bowman, second member of the Publicity and Public Relations Committee followed up with a STAMPSHOW 97 report. She stated that it's been 15 years since the APS has held its annual show in Wisconsin and WFSC members are involved in helping to make it the best STAMPSHOW ever. Among several innovations for this year's show is a meeting room where 18 Wisconsinites will share their expertise in specialty areas of collecting. This is in addition to STAMPSHOW's traditional volunteer seminars.

Other new features include a serve-yourself table, where for a small fee, visitors can pick through a huge mixture of stamps salted with several stamps of high catalog value. Five Boy Scout Councils from throughout the southeastern corner of Wisconsin have been invited to send their Scouts to a Stamp Collecting Merit Badge Seminar. MaryAnn encouraged anyone who knows of a Scout who may be interested in the seminar to contact her. U.S. Postal Ser-vice Customer Advisory Councils will meet with postal officials from Washington DC at STAMPSHOW 97. These informative meetings are open to the public.

The "Stars and Stripes Forever!" stamp will be issued at the show. The show will feature a display of the Inverted Jenny as well as another display prepared by the Bureau of En-graving and Printing. A Youth Area will be provided, too.

MaryAnn announced that volunteers are needed to set up exhibits, oversee the serve-yourself table, register guests, help in the Youth Area, etc. She asked volunteers to contact her and encouraged all Wisconsin collectors to at-tend the show.

Greg Schmidt, Chrmn., Judging Committee, reported that single-frame judging criteria have now been finalized. During the past year, the committee also reworked the judging apprenticeship program. The committee's next project is to create and implement criteria and point guidelines for the new Display Class of exhibits. Greg urged anyone who is interested in being a judge to contact him.

Perry Harris, Chrmn., Hall of Fame Committee, reported there are currently 28 living members of the Wisconsin Philatelic Hall of Fame, and every five years since 1987 the WFSC has sponsored a Hall of Fame reunion at the respective WISCOPEX. 1997 is a re-union year. However, due to a lack of communication with this year's WISCOPEX general chairman, the committee decided to stage the reunion in conjunction with STAMPSHOW 97.

Darren Mueller, sole member of the Wisconsin Stamp Suggestion Committee, stated that he had no activity to report, and he encouraged anyone who has suggestions for a Wisconsin-related stamp subject to contact him. He confirmed that he received information sent to him about promoting the painting "The Miracle" as a stamp subject. The painting depicts the famous white buffalo born in Janesville.

Deanna Juhnke, Chrmn., Committee on Exhibitions, reported that committee member names were supplied to the WISCOPEX '97 general chairman, but no committee member was contacted for help.

Karen Weigt, Chrmn., Bylaws Commit-tee, reported that no significant action was required in the past year. The committee did, however, offer advice from time to time regarding Executive Board actions that might prove to be contrary to the bylaws.

REPORTS OF SPECIAL COMMITTEES / PROJECTS AND OTHER APPOINTEES

Karen Weigt, Interim Newsletter Editor, reported she couldn't be happier with the way WFSC members have been keeping the newsletter pages filled. She thanked regular column writers and those who periodically contribute articles and news items. She reminded all who are interested in writing an article for the news-letter that they need not wait for an invitation. Just submit an article or indicate an interest, and she'll get the ball rolling. She also stressed that the majority of ATFP articles are from first-time writers and she's not particular about how an article is submitted. Even handwritten copy is welcomed

Karen additionally thanked the advertisers who are supporting the newsletter, giving credit for the increased number of ads to the new advertising managers, who have also significantly lightened her burden of bookkeeping and ad design.

In conclusion, Karen stated that from an editor's perspective, ATFP is right on track, but she always welcomes suggestions for affordable improvements. Upon comment from a meeting attendee, Karen responded she'd gladly have the "Interim" dropped from her title and accept the position of continuing editor.

Jim Seiler, Newsletter Advertising Manager, reported financial figures, which were especially impressive for the April 1997 issue promoting WISCOPEX. He reminded delegates that ATFP offers two free classified ads per year for individual WFSC members, and even paid classified ads are very inexpensive. Clubs are urged to take advantage of reduced display ad rates for promoting their shows and other special events. And, clubs can also take advantage of a free listing for show covers. Jim encouraged Wisconsin collectors to direct their favorite dealers who are interested in advertising to the possibilities available through ATFP.

Karen Weigt, Chrmn., Newsletter Committee, reported that the committee completed a set of Guidelines for the Advertising Manager, which was approved by the Executive Board. Next on the agenda is to prepare a set of Guidelines for the Editor and address a few other minor items.

Verna Shackleton, WFSC Historian, reported the WFSC has six volumes filled with convention materials, one volume of special events and projects, and one more containing miscellaneous items. All volumes will be on display at WISCOPEX '98.

Greg Schmidt, BLUE BOOK Coordinator, announced that a set of 1997 update pages was distributed to all delegates. The pages should be inserted in their home club's copy of the BLUE BOOK.

Karen Weigt, American Philatelic Society Representative, reported that because 26 WFSC clubs hold APS chapter or affiliate membership, the WFSC has accumulated a $67 credit that will be used for purchasing, APS publications. The publications will be passed on to the membership as gifts or prizes. She invited delegates of those few non-APS clubs to pick up a membership application form and discuss the benefits of membership with her after the meeting.

Since this is APS officer election year, Karen urged everyone to vote and for anyone interested, offered a copy of a list of candidates endorsed by the WFSC.

MaryAnn Bowman, Cover Exchange Pro-gram Coordinator, reported that program participants are asked to submit 10 covers and a large SASE. In exchange, eight different covers are sent back with the extra two covers being used for the WFSC's youth program. Covers must be cacheted, unaddressed, and bear either a first-day or pictorial cancellation. The program is held annually in conjunction with National Stamp Collecting Month in October, and is open to all stamp clubs, other philatelic organizations, and individuals on a worldwide basis. There were 28 participants in 1996, which is about half the number from last year. Several participants wrote notes expressing gratitude to the WFSC for sponsoring the program.

MaryAnn Bowman, "Wisconsin on Stamps" Project Director, announced the WFSC is planning to publish a second edition of the book, which was originally published, in 1986 in conjunction with the 150th anniversary of Wisconsin Territory. Plans are to have the second edition available for sale in time for the 150th anniversary of Wisconsin Statehood celebration in 1998. Karen Weigt has offered to produce production-quality copy on her computer, and MaryAnn will incorporate and write text for any new stamps being featured in the book. MaryAnn requested suggestions for any additional book content. She also asked for volunteers willing to help in the writing, layout, editing or printing. Most of the work will be completed during the summer of 1997.

MaryAnn added that the WFSC is looking at a few other projects in conjunction with the state's sesquicentennial celebration. These include a slide show using postage stamp images related to our state, and possibly an exhibition featuring postage stamps that tell the story of Wisconsin. This is in addition to producing a first-day cover for the event. As projects develop, they will be published in ATFP.

OLD BUSINESS - None.

NEW BUSINESS

Funding for Hall of Fame Reunion Lunches - Deanna Juhnke reiterated the Hall of Fame Committee report regarding plans to sponsor a Hall of Fame reunion in conjunction with STAMPSHOW 97. She added that the last reunion was a Sunday brunch, and at that time, the WFSC paid the tab for meals for the 12 Hall of Fame members who were able to at-tend. The total cost amounted to $120. The Hall of Fame, however, has grown since that time and now includes 28 living members; the majority of which it is assumed would attend a 1997 reunion at STAMPSH0W. Since a sizeable portion of the WFSC Executive Board is made up of Hall of Fame members, it was decided to defer to delegates the matter of whether or not to pay for 1997 reunion meals.

To initiate discussion, the delegate from Badger Stamp Club made a motion to pay for the reunion meals. The North Shore Philatelic Society of Milwaukee delegate amended the motion that the WFSC allow $10 per head for meals, not to exceed a total of $280. In the course of discussion, several Hall of Fame members expressed appreciation for periodic reunions, but the unanimous opinion was that the WFSC should not be expected to provide a free meal. Both the amended and original motions were defeated. The Belle City, Stamp Club delegate then made a motion to allow up to $100 for reunion expenses, not to include any meal costs. MOTION PASSED UNANIMOUSLY

Bids for Future Conventions - Reconfirmed bids were: Outagamie Philatelic Society for 1998 and Sheboygan Stamp Club and Manitowoc Philatelic Society for 2001. There were no further bids leaving convention years 1999, 2000, and 2002 open. Delegates were instructed that if any club wishes to submit a written bid, it could be done anytime throughout the year by sending it to the WFSC Secretary.

WFSC-sponsored WISCOPEX '98 - President Weasner called for a motion to allow the WFSC the option to sponsor its own annual convention and exhibition (WISCOPEX) in 1998. Passing the motion allows the Outagamie Philatelic Society legal use of the WFSC's Wisconsin State Sales Tax Exemption Number for WISCOPEX '98 expenses. The motion (bolded above) was made. MOTION PASSED UNANIMOUSLY

Club Contact Name and Address on Annual Show/Bourse/Club Meeting Information flier - In response to a request to include a contact name and address on the flier, Karen Weigt explained that most clubs do not maintain a post office box. This means she would have to contact each club to get permission to include an individual's name and address. Past experience has shown that stamp collectors prefer some anonymity, and particularly for a document that is distributed indiscriminatingly to the general public. Additionally, the WFSC secretary's name and address is listed on the flier as a contact for further information. When an inquiry is received, the secretary responds and sends a copy to the appropriate club for any further desired follow-up.

WFSC Endorsement of APS Officer Candidates - In response to a question of the WFSC's policy of endorsing APS officer candidates, Karen Weigt explained that as an APS chapter on its own, the WFSC is often asked to second nominations and is obligated to vote, too. Voting decisions are made at Executive Board meetings rather than held far what could prove to evoke seemingly endless debate by delegates at the Annual Business Meeting. Furthermore, the deadline for seconding of nominations normally falls at least a full month before the Annual Business Meeting is held. The endorsements are only for those clubs that wish to consult them and sometimes, due to lack of space, are not published in ATFP. Endorsements for the 1997 APS elections are as follows: President - Hotchner; Directors-at-Large - Knoll-Adams, Mazepa, Triggle, and Youngblood; and APRL Trustee - Evans-de Violini.

A motion was made by the Badger Stamp Club delegate that the WFSC continue the policy of allowing the Executive Board to make decisions regarding APS candidate seconds and voting. MOTION PASSED UNANIMOUSLY

Footloose Filatelists - John Fagan announced that he is the new Footloose Filatelists representative. The group's sole purpose is to provide both the Grand and Reserve Grand youth exhibiting awards for WISCOPEX. It also provides a gift for each youth exhibitor. Funding for the awards and gifts come from Foot-loose Filatelists dues, which are $2 a year. Since the treasury is dawn to just $3.13, John will be contacting each WFSC club for a donation from its members to help build up the funds needed to continue the service to the youth.

AWARDS

Hall of Fame Class of 1997 - Perry Harris, Chrmn., Hall of Fame Committee, proposed nominee Deanna Juhnke for the Class of 1997. A motion was made to accept the nominee. MOTION PASSED UNANIMOUSLY

1997 Club Trivia Contest Prize - MaryAnn Bowman announced that eight clubs participated in the tenth annual contest and the winner was the Central Wisconsin Stamp Club. The club was presented with the prize, a three-volume encyclopedia titled "This is Philately."

WFSC Dealer Recognition Award - President Weasner announced that the 1997 recipient is Kendall Stamps. Unfortunately, because of Bill Kendallís recent ill health, the Kendallís will not be available for presentation of the award at the WISCOPEX banquet. Instead, it will be hand-carried to the Kendallís by a member of their home club.

ELECTION OF OFFICERS

President - Greg S. Schmidt was elected to serve a two-year term beginning January 1. 1998. Because there were two nominees for President, 22 votes were cast by written ballot (one club delegate did not vote). Three delegates were appointed to count the ballots. The tally was Greg Schmidt (21); Jerry D. Weasner (1).

Vice President - Allan C. Marcus was re-elected without opposition. A1 shall serve for another two-year term beginning January l, 1998.

Vice President, Youth Division - MaryAnn Bowman was re-elected without opposition. MaryAnn shall serve for another one-year term beginning January 1, 1998.

Regional Vice Presidents - The following shall serve for a one-year term beginning January 1, 1998:

(Newly elected without opposition) Southwest Region - Valerie Cook (re-elected without opposition) Northeast Region - Roger Oswald East Central Region - Paul T. Schroeder Central Region - Ron Fritz

Milwaukee Region -- John Fagan Southeast Region - Raymond Wood

APPOINTMENTS

Jim Beck (Chrmn., WISCOPEX '97), in accordance with bylaws, was automatically appointed to serve a three-year term on the Standing Committee on Exhibitions with Chrmn. Dan Undersander and Robert J. Mather.

Automatic appointments to the Nominating Committee are Chrmn. Roy Northwood, Wm. Grosnick Sr. and Jerry D. Weasner.

Robert Lieb was appointed to serve a three-year term on the Hall of Fame Committee with Chrmn. Robert J. Mather and Frank Moertl. Karen Weigt was appointed Newsletter Editor.

CLOSED ALBUMS

A moment of silence was observed in honor of the following WFSC members deceased in the past year: Vergie Anderson, Ralph Beniger, Arnie Reinke, Jack Schmeling, and Wilber Symes.

CLOSING

A motion was made to thank the Wauwatosa Philatelic Society for hosting the 1997 WFSC convention and exhibition.

The meeting adjourned at 2:35 p.m.

 



Latest change June 11, 2005