Minutes of the 1995 WFSC's Annual Business Meeting
Minutes of the 1995 Annual Business Meeting
WISCONSIN FEDERATION OF STAMP CLUBS
64th Annual Convention April 22, 1995, Madison, WI
President Greg S. Schmidt called the 64th Annual Business Meeting of the Wisconsin Federation of Stamp Clubs to order at 1:05 p.m. at the Holiday Inn Southeast, Madison, WI. Verna Shackleton gave the invocation.
Secretary Karen Weigt read the roll call of member clubs and the following responded, having previously presented their credentials: (21 present; 12 not represented)
American Air Mail Society, Billy Mitchell Chapter.
Badger Stamp Club Belle City Stamp Club Central Wisconsin Stamp Cub Chain-o-Lakes Stamp Club Chippewa Valley Stamp Club Germany Philatelic Society Janesville Stamp Club
Kettle Moraine Coin and Stamp Club Milwaukee Philatelic Society North Shore Philatelic Society of Milwaukee
Northwestern Mutual Stamp Club Oshkosh Philatelic Society Outagamie Philatelic Society Ripon Philatelic Society Sheboygan Stamp Club Walworth County Stamp Club Waukesha County Philatelic Society Wauwatosa Philatelic Society Wisconsin Postal History Society Wisconsin Valley Philatelic Society
MEMBER CLUB NEWS
Treasurer Deanna Juhnke announced 33 clubs had paid 1995 dues, which rep-resents 1,175 individual members. This is 80 individual members less than 1994.
President Schmidt welcomed the Chippewa Valley Stamp Club back into_ the WFSC.
A motion was made to approve the Minutes of the last meeting. MOTION PASSED UNANIMOUSLY
REPORTS OF OFFICERS
President Greg Schmidt reported that he presided over all Executive Board meetings held throughout the past year. He assisted the Badger Stamp Club with WISCOPEX and worked with the Judging Committee in establishing the single-frame judging sheets and criteria. He also had been actively seeking a replacement for the vacancy on the Wisconsin Stamp Suggestion Committee.
Douglas Galaszewski, Vice President, reported that he attended most of the Executive Board meetings and that he has enjoyed serving as WFSC VP and on the Finance Committee. He then announced his immediate resignation from all WFSC positions, citing his health as the reason.
Karen Weigt, Secretary, reported that 1995 marks her 10th year of service as WFSC secretary. In the past year, she at-tended all Executive Board meetings and performed all the usual secretarial duties. She served on three WFSC committees and fulfilled responsibilities for two other appointments. She composed the text portion of a report required by the IRS in conjunction with its final review of the WFSC's 501(c)(3) non-profit status. She still writes "The Club Co-op" column and served as assistant chairman, exhibits and awards chairman, and youth room activities coordinator for WISCOPEX '95.
Treasurer Deanna Juhnke distributed copies of the WFSC financial report. A summary of figures is:
Checking & Savings
(CDs) on hand $4761.71 $5080.95
Deanna pointed out that the detailed figures reflect actual cash flow for the year (e.g., 1994 dues received in December 1993 are not included). Newsletter expenses again exceeded income generated by the publication. The total loss was $1097.56, which was paid from dues receipts. Karen Weigt commented that the $20 figure for printing the annual show/ bourse/club meeting info flier is not a newsletter expense and should be moved to the Publicity and Public Relations Committee. With that notation, a motion was made to approve the treasurer's report. MOTION PASSED UNANIMOUSLY
MaryAnn Bowman, Vice President, Youth Division, reported that Y.IDPEX '94 was held in Elkhart Lake and participating youths went home with many free items for their collections. The theme was "Wonders of the Sea." The educational focus was on the basics of stamp collecting. A computer was available at the show with "The Encyclopedia of U.S. Stamps" CD-ROM.
MaryAnn submitted her collection of KIDPEX activities to the ASDA for consideration of grant monies: Although no monies were granted, all materials are now organized and a copy will be placed in the WFSC historical files.
Two Wisconsin youths participated in the 1994 American Youth Stamp Exhibiting Championships held in Pennsylvania. Last July, MaryAnn worked with the Appleton Children's Museum to introduce stamp collecting to youths, and she continues to write the "Joining with Juniors" column for the WFSC newsletter.
She distributed copies of The Stamp Zone; a free publication geared toward youth collectors. Delegates were encouraged to reproduce the attached subscription form and promote the publication among youths, school libraries, and local public libraries. She announced that the U.S. Postal Service has produced a "1995 Treasury of Stamp Cards," which contains 26 perforated cards depicting full-color pictures of stamp issues, information about the stamp subjects, and space to hinge copies of the actual stamps. These cards, USPS Publication 192, are also free and should be available at local post offices.
MaryAnn offered to assist clubs in promoting youth philately and thanked all who have donated stamps and other philatelic material for youth-related activities.
In the absence of Roger Oswald, Northeast Region VP, Karen Weigt read his written report, which stated that he has attended functions of four of the six WFSC member clubs in his area. Stamp collecting is doing well in the northeast region, but he has noticed a bit of a decline in club meeting attendance.
Fred Ericksen, East Central Region VP, reported he has been in contact with all clubs in his region. He is a member of three of those clubs: the Fond du Lac Stamp Club and the Ripon and Oshkosh Philatelic Societies. He attended all but one WFSC Executive Board meeting. Fred currently is serving as chairman of a U.S. Postal Service Customer Advisory Council where current projects include customer service card surveys, a May 8th tour of the Oshkosh Post Office, and a May 24th Customer Appreciation Day at the Fond du Lac Post Office.
Ron Fritz, Central Region VP, re-ported that he was appointed to fill the vacancy of Central Region VP when Roy Northwood resigned on January 15. Since then, he has attended all of the Wisconsin Valley Philatelic Society meetings. He also attended one Northwoods Stamp and Coin Club (Rhinelander) meeting, plus
CENWISPEX '95, BAYPEX '95, and all monthly WVPS bourses. He recently visited the Chippewa Valley Stamp Club to welcome the group back into the WFSC. He, therefore, has been in contact with all clubs in his region. Ron attended the WFSC Executive Board meeting held since his appointment and is a member of the Committee on Exhibitions.
John Fagan, Milwaukee Region VP, reported that Milwaukee-area clubs are experiencing increased attendance at their meetings and club auctions are the most popular programs. Across the Fence Post is appreciated and clubs look forward to receiving each issue.
Raymond Wood, Southeast Region VP, reported that he attended all meetings of Belle City Stamp Club, which is his home club. That club's membership has stabilized at about 25 with meeting attendance of about 20. Increased activity and membership is the club's current goal.
He attended three Kenosha Stamp and Cover Club meetings, and once presented a slide program on Racine postal history. Although the KSCC's membership is large and its annual show is always a huge success, meeting attendance is low and the club is investigating ways to solve that problem. Stamp Show '96 will be held February 17-18.
Through a conversation with the Lake County Philatelic Society's newsletter editor, Ray learned the LCPS has the problem of how to attract new members. It also has a need for program ideas. The club has about 28 members, with meeting attendance of about 15. Once a year, the LCPS holds a joint meeting with the North Suburban Stamp Club, of Libertyville, IL.
Ron Hayes, Southwest Region VP, reported that he attended at least one meeting of each club in his region. He presented an educational program at a Baraboo Stamp Club meeting and attended the Janesville Stamp Club's annual show. Although both of these clubs have a small membership, they are great in spirit and are content. He stated he is particularly impressed with how the small JSC man-ages to sponsor such a great show.
Ron praised the Badger Stamp Club for implementing innovative ideas in con-junction with hosting WISCOPEX '95 and encouraged future WISCOPEX host clubs to follow suit. New activities for the show will only enhance its success.
He entered his exhibit in the recent Rockford Stamp Show, which afforded him the opportunity to get to know some of the Rockford Stamp Club's new officers. He learned that the Rockford Stamp Show probably would not be held next year because of a continued financial loss to the club. Ron proposed some ideas to the RSC officers that might solve the financial problem. He also promoted member-ship in the WFSC, which was very well received, even to point of his being invited to a RSC meeting to discuss the benefits of WFSC membership.
REPORTS OF STANDING COMMITTEES
Deanna Juhnke, Chrmn., Finance Committee, stated the committee is actively working on ways to produce income and cut expenses in order to maintain the WFSC newsletter as a quality product.
MaryAnn Bowman, member of the Publicity and Public Relations Commit-tee, said the committee works extensively to promote the WFSC, as well as the hobby. The WFSC newsletter remains the most viable method of serving the membership, with each issue containing informative articles written almost exclusively by Wisconsin philatelists.
The committee produces an annual comprehensive show/bourse/club meeting informational flier. Hundreds of these fliers were distributed throughout the state to promote WFSC member-club shows and bourses and to lead lone collectors to local club meetings.
The committee staffed a society table at WISCOPEX and distributed door prizes and gifts to individuals wearing a WFSC logo button. It also coordinated another annual Club Trivia Contest. And, this year, the WFSC instituted an annual Dealer Recognition Award. Each year, one post-age stamp dealer will be honored with a certificate of recognition and ticket to the WISCOPEX banquet.
Throughout the year, the committee pursued locations for future WFSC events focused at exposing the general public to the stamp-collecting hobby. It was unsuccessful in finding a location last year and, to date, it has not found a location for 1995. It is, however, actively pursuing an event for 1996. The committee endeavors to serve WFSC member clubs and suggestions are always welcome.
Vern Witt, Chrmn., Judging Committee, reported that the committee's major accomplishment this year was the development of judging criteria for single-frame exhibits. Its effort to recruit new judges resulted in one apprentice. He expressed a dire need for additional WFSC judges and urged anyone who is interested in judging to contact him for information about the apprenticeship program.
Verna Shackleton, Chrmn., Hall of Fame Committee, reported that no nominations were received for the Class of 1995. She noted that several WFSC clubs have diligent members who are doing great things for philately and the WFSC, and they should be nominated. A nomination consists of a written summary of the candidate's background and a second by two other WFSC clubs. The paperwork should be sent to the WFSC secretary.
President Schmidt announced that Louis Haas, of the Outagamie Philatelic Society, has volunteered to fill the vacancy on the Wisconsin Stamp Suggestion Committee. He has been put in contact with Robert Mather, who will familiarize Louis with the duties of the position.
Fred Ericksen, Chrmn., Committee on Exhibitions, received applause for his very brief report: "Everything's in good shape."
Karen Weigt, Chrmn., Bylaws Committee, reported that when needed, the committee advised the Executive Board of actions that might be contrary to the WFSC bylaws. It also updated the WFSC Standing Rules.
REPORTS OF SPECIAL COMMITTEES / PROJECTS AND OTHER APPOINTEES
Karen Weigt, Interim Newsletter Editor, thanked all who have contributed articles and news items to Across the Fence Post and expressed hopes that such contributions will continue. She reported that on three occasions within the past year, she heard from editors of various national publications with either favorable comments on a particular item appearing in ATFP or for reprint permission. This is an indication that the publication is widely ready by the philatelic press. She then asked delegates for their comments about the newsletter, as she has had no feedback from the membership. One suggestion was that the logo might be added to the banner. There were no other comments, except that everyone seems to be satisfied with the publication as it is currently being produced.
Ron Hayes, Newsletter Advertising Manager, expressed regret that advertising revenue has not offset the cost of producing and distributing Across the Fence Post. He conveyed optimism, however, that with time and effort, a solid advertising program could be developed. Ron stated that due to family commitments, he will be unable in the near future to devote that effort and, consequently, must resign the position. He offered to work with a replacement to ensure a smooth transition and urged a volunteer to step forward soon so that all the work that has been done to upgrade the newsletter will not have been done for naught. There were no immediate volunteers.
Karen Weigt, Chrmn., Newsletter Committee, reported that the committee has only a few remaining objectives be-fore it is dissolved. These include (1) to construct a set of Guidelines for the Editor, (2) determine a method for finding a permanent editor and turning over the newsletter to that individual, and (3) out-line specifics on how the Editorial Advisory Council will operate.
Since the last Annual Business Meeting, the committee set a policy regarding the acceptance of non-philatelic ads and outlined content plans for the round of issues September 1994 through July-Au-gust 1995. It will be working this summer on content plans for 1995-96 issues and input is always appreciated. Many of those plans, however, depend on the outcome of the latest Finance Committee recommendation that Across the Fence Post be downsized to either fewer pages per issue or fewer issues per year. The committee also must consider a format change due to John Fagan's failing printing equipment.
Treasurer Deanna Juhnke added that the WFSC is looking for a volunteer to relieve Karen of interim editorship duties.
Steve Langkau, WFSC Historian, re-ported that he attended all Executive Board meetings and the highlight of this past year was the addition of about 100 items copied from articles found in the Oshkosh Philatelic Society historical files. He said he always welcomes donations of WFSC-related memorabilia. Monetary donations can be used for the purchase of historical items. Steve thanked the following for donating artifacts and/or information for the WFSC historical files: Deanna Juhnke and the Central Wisconsin Stamp Club, Karen Weigt, MaryAnn Bowman, Ken Grant, and the Oshkosh Philatelic Society. He announced that the current historical collection is on display in the WISCOPEX '95 exhibition hall.
Greg Srhmldt, BLUE BOOK Coordinator, stated that due to the limited number of changes and additions, such as the single-frame criteria and judging sheets which are in a trial period, he decided postpone producing any BLUE BOOK up-date pages until next year.
Karen Weigt, American Philatelic Society representative, reported that the WFSC is distributing free copies of "The APS Stamp Identifier" to all WFSC logo-button wearers who stop at the WFSC table in the exhibition hall. The WFSC obtained the identifiers by using its APS credits received in exchange for reporting to the APS that at least one-third of WFSC member clubs hold APS chapter member-ship. To date, 26 of the 33 WFSC member clubs are APS chapters. She urged all clubs to join the APS. Benefits include a vast library of video programs, sales circuit books and the quarterly Chapter Activities Committee Newsletter. She offered delegates an APS chapter membership application form and sample copies of the CACN. Since this is APS officer election year, she also offered copies of a list of candidates endorsed by the WFSC.
MaryAnn Bowman, Cover Exchange Program Coordinator, reported that the program is conducted annually in conjunction with National Stamp Collecting Month and provides a means of recycling inventory of club-owned covers that are no longer marketable in the immediate vicinity. For every 10 covers (maximum 20) submitted with a large SASE, eight different covers are sent back. The extra two covers are used in the WFSC's youth pro-gram. Covers must be unaddressed and cacheted bearing either a first-day or pictorial cancellation. In 1994, 29 participants from across the country and Guam submitted 460 covers and many clubs wrote notes of gratitude for extending this ser-vice to the philatelic community.
Dues Assessment for Individuals with Multiple Memberships - President Schmidt explained that a delegate at the 1994 Annual Business Meeting called for a more equitable dues structure, whereby the assessment for individuals who hold multiple club memberships won't be duplicated to each one of those clubs. The matter was discussed at the Executive Board meeting of June 25, 1994. It was concluded that the WFSC is a federation of clubs and not of individuals, and the current dues structure has been in place for over 60 years. Additionally, dues are extremely low when considering benefits received, and since clubs won't release their membership lists, it would be impossible to determine which individuals belong to more than one club, much less which of those clubs would be assessed for that individual. There were no further comments about the matter.
Bids for Future Conventions - Re-confirmed bids were: Waukesha County Philatelic Society for 1996, Wauwatosa Philatelic Society for 1997, Outagamie Philatelic Society for 1998, and Belle City Stamp Club for 1999. There was no bid for 2000, but the Sheboygan Stamp Club entered a bid for 2001.
WFSC-sponsored WISCOPEX '96 - President Schmidt called for a motion to allow the WFSC, Inc. to sponsor its own annual convention and exhibition (WISCOPEX) in 1996. He explained that passing the motion would allow the Waukesha County Philatelic Society legal use of the WFSC, Inc.'s Wisconsin State Sales Tax Exemption Number in conjunction with expenses for WISCOPEX '96. The motion was made as called for (bolded above). MOTION PASSED UNANIMOUSLY
Standing Rules Revisions - Copies of the Standing Rules with proposed amendments and additions were distributed to each delegate. A motion was made to approve the revised Standing Rules as proposed. MOTION PASSED UNANI-MOUSLY
Dues Increase - Upon recommendation from the Finance Committee, a motion was made to increase dues from the rate of 80^ per member to $1.20 per member, effective for the 1996 year. MOTION PASSED WITH 20 AFFIRMATIVE VOTES
Fee Assessment for Across the Fence Post - Two delegates suggested that since postage for distributing the newsletter is a major expense, the WFSC might assess member clubs a special per copy fee for receipt of the newsletter. This would not conflict with the dues structure outlined in the bylaws and would help control the problem of clubs requesting an excessive number of copies that are not used. The matter was referred to the Finance Committee for consideration.
1995 WFSC Club Trivia Contest Prim - MaryAnn Bowman announced that nine clubs participated in the eighth annual contest and the winner was the Waukesha County Philatelic Society. The WCPS will receive a copy of Linn's 1994 "U.S. Stamp Yearbook."
President's Award - President Schmidt presented a President's Award to Roy Northwood for the many years he held the position of Central Region VP and to Douglas Galas2ewski for his past dedicated service to the WFSC.
WFSC Dealer Recognition Award - President Schmidt announced that the 1995 recipient is Dennis R. Lemke, of University Avenue Stamps, and the presentation will take place at the WISCOPEX '95 banquet. Dennis is honored for his support of youth philately and 12 consecutive years as a WISCOPEX booth holder.
ELECTION OF OFFICERS
President - Jerry D. Weasner was elected without opposition. Jerry shall serve for a two-year term beginning January 1, 1996.
Vice President - Allan C. Marcus was elected without opposition. A1 shall serve for a two-year term beginning January 1, 1996.
Vice President Youth Division - MaryAnn Bowman was re-elected without opposition. MaryAnn shall serve for another one-year term beginning January 1, 1996.
Regional Vice Presidents - The following shall serve for a one-year term begriming January 1, 1996:
(Elected without opposition) Central Region -Ron Fritz (re-elected without opposition) Northeast Region - Roger Oswald East Central Region - Fred Ericksen Milwaukee Region - John Ragan Southeast Region -- Raymond Wood Southwest Region --- Ron Hayes
Allan C. Marcus was appointed by the WFSC Executive Committee to fill the interim vacancy of WFSC VP.
Dan Undersander (Chrmn., WISCOPEX’95), in accordance with by-laws, was automatically appointed to serve a three-year term on the Standing Committee On Exhibitions with Chrmn. Ron Fritz and Deanna Juhnke.
Automatic appointments to the Nominating Committee are Chrmn. Roy Northwood, Wm. Grosnick Sr. and Greg Schmidt.
Robert J. Mather was appointed to serve a three-year term on the Hall of Fame Committee with Chrnm. MaryAnn Bowman and Perry Harris.
Karen Weigt was re-appointed Interim Newsletter Editor.
A moment of silence was observed in honor of the following WFSC members deceased in the past year: Emory Bowers, James Flores, Bud Hoppe, Rev. C. L. Leitermann, Dorothy Meyer, Harold C. Myhre, Sirron Norris, Dorothy Rautmann, Tom Regan, and Leroy Schattsneider.
A motion was made to thank the Badger Stamp Club for hosting the WFSC 1995 convention and exhibition.
The meeting adjourned at 2:43 p.m.
Latest change June 11, 2005