Minutes of the 1992 WFSC's Annual Business Meeting


Minutes Of The 1992 Annual Business Meeting

Wisconsin Federation Of Stamp Clubs

61st Annual Convention

May 2, 1992, Fond Du Lac, WI

President Erik Martini called the 61st Annual Business Meeting of the Wisconsin Federation of Stamp Clubs to order at 1:10 p.m. at the Holiday Inn, Fond du Lac, WI. Verna Shackleton gave the invocation.

Secretary Karen Weigt read the roll call of member clubs and the following responded, having previously presented their credentials at the door: (19 present; 14 not represented)

Badger Stamp Club

Central Wisconsin Stamp Club

First Day Cover Collectors of Wisconsin

Fond du Lac Stamp Club

Germany Philatelic Society

Green Bay Philatelic Society

Kettle Moraine Coin and Stamp Club

Manitowoc Philatelic Society

Milwaukee Philatelic Society

North Shore Philatelic Society of Milwaukee

Northwestern Mutual Stamp Club

Oshkosh Philatelic Society

Outagamie Philatelic Society

Polish American Stamp Club

Sheboygan Stamp Club

Waukesha County Philatelic Society

Wauwatosa Philatelic Society

Wisconsin Blue and Gray Society

Wisconsin Postal History Society

MEMBER CLUB BUSINESS

Treasurer Deanna Juhnke announced the Janesville Stamp Club had not yet paid 1992 dues. The Wisconsin Christmas Seal and Charity Stamp Society, also delinquent, notified the WFSC they are currently inactive. To date, 31 clubs are members in good standing for a total of approximately 1230 individuals.

MINUTES

A motion was made to approve the minutes of the last meeting. MOTION PASSED UNANIMOUSLY

REPORTS OF OFFICERS

President, Erik Martini asked for input from clubs about what they'd like the WFSC to accomplish in the coming year. He also said he would like to see closer cooperation between individual clubs. Further information on new ideas and future goals will be published in Across the Fence.

Vice-President, Greg Schmidt, reported he had attended all Executive Board meetings and much of his time has been devoted to updating and expanding the BLUE BOOK.

Secretary, Karen Weigt, reported that she has kept track of WFSC administrative matters as assigned to the office of secretary. During the past year she focused on pulling together historical records, which included a files cleaning project and inventory of missing documents. She worked with the Historian to construct a 32-page exhibit of WFSC historical memorabilia. She also assisted with the process of the WFSC's filing for IRC 501(c)(3) non-profit status. Current efforts are to coordinate the WFSC Booth at World Columbian Stamp Expo. Future goals are to locate missing historical documents and write a clubs column for Across the Fence, which will be initiated in the January 1993 issue. A long-range goal is to complete a WFSC Membership Manual.

Treasurer, Deanna Juhnke distributed copies of the WFSC finance report. Summaries of figures are:

Checking and Savings (CDs) on Hand 12131 /90 12/31191

$3607.78 $4538.85

Deanna explained that annual financial reports would now follow the calendar year rather than the convention year. This is to comply with IRS requirements. The internal financial report for Across the Fence, however, will remain on the convention year. Total income for Across the Fence was $455.00; total expenses were $919.80. The December 1991 issue made a profit because of the large number of Christmas ads.

Vice-President, Youth Division, MaryAnn Bowman, reported that her efforts to promote youth stamp collecting have extended beyond the boundaries of the state of Wisconsin, including plans for the Youth Area at World Columbian Stamp Expo. She made four out-of-state trips to attend various events and study youth areas sponsored by other organizations. MaryAnn also will be doing more writing to campaign for support of youth activities and projects.

KIDPEX '91, the annual all-youth stamp show held in Milwaukee, attracted 31 youth exhibits, an all-time high with quality steadily improving. She described the many activities available for youngsters who attended they show, including the opportunity to design a space stamp by stenciling fabric squares, which were later sewn into a quilt for display at WISCOPEX '92 and WCSE. Each KIDPEX sponsors a stamp-related contest open to all Wisconsin youths and a show cover and cancel designed by a youngster. KIDPEX '92 will be held on October 31 at Pilgrim Lutheran School.

Wisconsin youth are experiencing exhibiting success at shows other than KIDPEX. WISCOPEX '92 has 19 youth entries, FLOREX '91 displayed 24 Wisconsin youth exhibits, and one went on to Colorado and another to Pennsylvania. One Wisconsin youth exhibit will compete in the 1992 American Youth Stamp Exhibiting Championship to be held at WCSE.

MaryAnn also coordinates meetings and activities for the Wisconsin Chapter of the Junior Philatelists of America. She thanked Wisconsin philatelists for donations of stamps, covers and other philatelic items and requested continued support in the form of funding from individual clubs for purchase of more awards for KIDPEX participants. Monetary donations to the KIDPEX Youth Fund can be made in care of MaryAnn.

Northeast Region VP, Roger Oswald, said that as a new officer, he had no report at this time.

East Central Region VP, In the absence of Fred Ericksen, Karen Weigt read his written report, which stated that he had made at least one contact with each of the clubs in his region. He could not attend the meeting because of duties connected with his position of WISCOPEX '92 Show Chairman.

Central Region VP, Roy Northwood, reported that all clubs in his region are healthy and operating well. Although the Central Wisconsin Stamp Club membership is slightly down, steps will be taken to build it up again. He assisted with their show and attended most of their meetings, both in Wisconsin Rapids and Stevens Point. The Wisconsin Valley Philatelic Society bourses are lively, and their shows seem to attract good crowds. In addition to visiting these events, he attended three of their club meetings. He also visited the last Northwoods Stump and Coin Club (Rhinelander) show. He made two contacts with the Chippewa Valley Stamp and Coin Club. They are currently content as a loose-knit group and show little interest in becoming a part of the WFSC. The prospect, however, will continue to be pursued. Roy presented four District Representative Awards throughout the past year. He attended all WFSC Executive Board meetings and more shows in Sheboygan, Milwaukee, Green Bay, and Madison.

Milwaukee Region VP, Douglas Galaszewski, reported that as of January 1, his Regional VP responsibility was switched from the Southeast district to the Milwaukee area. He plans to visit more of the clubs in his current area to find out how the WFSC can be of increased service to them. Doug attended all Executive Board meetings and served on the Finance and Hall of Fame Committees. He is currently working on plans for the WFSC Columbus, WI, Fall Happening.

Southeast Region VP, Raymond Wood, was absent with no report being submitted to the Secretary. President Martini explained that Ray had recently taken over the position and had told him he wouldn't be able to attend this year's annual convention.

Southwest Region VP, Dwane Kaplenk, was absent with no report being submitted to the Secretary. [Secretary's note: A later written report was received from Dwane stating that because he had hurt his leg, he was unable to attend the past two Executive Board meetings. Throughout the past year, he did attend meetings of both the Janesville and Walworth County Stamp Clubs.]

REPORTS OF STANDING/SPECIAL COMMITTEES AND OTHER APPOINTEES

American Philatelic Society representative, Karen Weigt, reported that she has promptly filed all necessary reports and has kept abreast of policies and services relevant to chapter members. She urged all clubs to become APS chapter members, especially to receive the quarterly Chapter Activities Committee Newsletter. Karen also described some new leaflets published by the APS, which are available from the State College office.

Council of Philatelic Organizations representative, Karen Weigt, related that COPO members receive an annual COPO Contact newsletter, which contains helpful ideas for creating an interest in stamp collecting among the general public. The latest issue of the COPO Contact includes a list of "Fun In Philately" exhibits available for use at local club shows. COPO members also automatically receive the annual National Stamp Collecting Month promotional ideas brochure directly from the USPS. Only clubs can become members, and there are no dues.

Finance Committee, Deanna Juhnke, Chrmn., stated the committee has been consulted on a number of issues throughout the past year. An important decision was to secure a safe deposit box for storage of certain irreplaceable documents and legal papers. The box is located at a bank in Madison and both Secretary Karen Weigt and President Erik Martini have access keys. The committee is currently attempting to prepare some guidelines with regard to WFSC-related activities so that maximum usage can be made of the recently received WFSC Wisconsin Sales Tax Exemption Number.

Publicity and Public Relations Committee, MaryAnn Bowman, member, said that many of the committee's activities for this past year fall under "Special Projects" and other agenda items and will be reported upon by individual project coordinators. These include the WFSC Booth at World Columbian Stamp Expo, the 1992 Club Trivia Contest, and a WFSC Columbus, WI, Fall Happening. The committee was additionally responsible for securing the donated WISCOPEX '92 gift, an illuminated magnifier for everyone wearing a WFSC logo button. It also maintained its general duties of submitting press releases to the philatelic weeklies and announcements for Across the Fence, updating publicity brochures, and coordinating the WFSC Society Table. Clubs were asked to continue to provide fresh supplies of their promotional material for distribution through the WFSC Society Table. MaryAnn stated that the committee always welcomes suggestions of how it might be more effective in serving WFSC member clubs.

Judging Committee, Greg Schmidt, Chrmn., reported that the committee has been working with the First Day Cover Collectors of Wisconsin to establish a mutually agreeable FDC exhibit judging sheet and criteria for future shows. This endeavor was concluded today as the FDCCW just met and accepted the WFSC Judging Committee proposal. The committee also is working to establish a Philatelic Artwork exhibit category, for which judging standards and criteria are currently being discussed. Greg announced that the WFSC has 13 accredited judges. A list of those names, addresses and phone numbers are included in the BLUE BOOK. He additionally thanked Chuck Rebek for his past years of dedicated service as chairman of the Judging Committee.

Wisconsin Stamp Suggestion Committee, Robert Mather reported his stepped-up efforts to promote a Lunt-Fontanne stamp issue with a first-day ceremony to coincide with TOPEX '93, which will be hosted by the Waukesha County Philatelic Society. He has written letters to promote a stamp issue featuring the circus theme. Letters also were written to support a Columbus stamp, with a First Day of Issue on Columbus Day 1992 at Columbus, WI.

Bob said he lost enthusiasm for continuing to serve on the Wisconsin Stamp Suggestion Committee when a January 1992 Dairy Cow stamp issue failed to materialize, and this was after extensive hopeful promotional efforts. He requested that someone else take over the program; he will, however, continue to serve on the committee until a replacement can be found. President Martini called for volunteers, but there were none.

Committee on Exhibitions, Greg Schmidt, Chrmn., reported that he had lent his assistance to the Fond du Lac Stamp Club in preparing for this year's WISCOPEX. He also has continued his responsibilities with the BLUE BOOK, which involves handling revisions and updates.

Hall of Fame Committee, In the absence of Dwane Kaalenk, Chrmn., Jim Maher announced that the committee reviewed and approved nominations for two individuals for the Wisconsin Philatelic Hall of Fame Class of 1992.

1992 Hall of Fame Reunion Coordinator, Verna Shackleton, reported a 15th anniversary Hall of Fame Reunion brunch is scheduled for this weekend. Thirteen Hall of Fame alumni are expected to attend. She recapped Hall of Fame figures: 37 have been inducted since its inception, 16 are deceased. The 10th anniversary reunion was held in 1987, when eight of 13 living alumni attended.

WFSC Historian, Herb Trenchard, commented that this is the 60th anniversary of the founding of the WFSC. It also is the 61st convention of the WFSC. He urged delegates to look at the "Sixty Years of the WFSC" exhibit on display this weekend, which was put together from the WFSC archives. It contains several items of philatelic significance, with some duplicates on sale at the WFSC Society Table.

Herb Trenchard, of Hyattsville, MD, accepted the position of WFSC's first Historian because of his interest and knowledge in philatelic memorabilia. Now that he has completed the task of sorting and cataloguing, he suggested someone from Wisconsin take it over. A Wisconsinite would be in a better position to locate missing items that might be in the hands of elderly philatelists within the state. The new Historian would be responsible for ensuring that the file of historical items is kept up to date, with such items defined as WFSC and WISCOPEX covers, convention programs, news clippings, etc., but excluding the Secretary, Treasurer, and Editor's records. The Historian will hold the basic archival file.

Cover Exchange Program Coordinator, MaryAnn Bowman, reported that the Cover Exchange program will be reestablished on an annual basis, and it probably will be in conjunction with National Stamp Collecting Month activities.

Steve Langkau, of the Oshkosh Philatelic Society, volunteered to take over the position of WFSC Historian, and President Martini confirmed his appointment. Herb Trenchard was presented with a President's Award in appreciation for his service to the WFSC.

Bylaws Committee, Karen Weigt, Chrmn., said there was no committee activity within the past year.

BLUE BOOK Committee, Greg Schmidt, reported that a set of 25 BLUE BOOK update pages was distributed to each delegate. The pages include a listing of dealers who attend shows in the state on a regular basis. He requested that clubs replace pages dated March 12, 1991, with those dated January 3, 1992. Suggestions for improvements or additions to the BLUE BOOK are always welcome.

Newsletter Editor, Clete Delvaux suggested running a list of missing WFSC historical items in Across the Fence. He also called for more articles. The matter of including upcoming shows in border states on the WFSC Show Calendar was referred to the Executive Committee.

REPORTS OF SPECIAL PROJECTS

WFSC Tax Advisor, Kurt Albrecht, explained that the WFSC now has charitable status, which means that delegates who attend the Annual Business Meeting and itemize deductions on their income tax returns can deduct 12 per mile for auto travel back and forth to the convention. Delegates staying overnight also can deduct the cost of their hotel room and 80% of their meals. Donations of cash and goods are deductible on the same basis as if they were going to a church or Goodwill. Stamps for KIDPEX can be given to the WFSC to turn over to MaryAnn. The WFSC will provide a receipt for all donations, but it is the donor's responsibility to place a value on donations of goods, such as stamps. Although minor, the portion of an individual's annual local club dues that goes toward WFSC membership (currently 80 ) also is deductible. The cost of an annual awards banquet ticket, however, is not deductible because the ticket holder is receiving the benefit of a meal. Other provisions apply if the banquet ticket exceeds the value of the meal. Deductions for volunteer service to the WFSC also apply as though it were for any other charitable organization. Tax deduction guidelines for contributions to charitable organizations are listed in IRS Publication 17.

In response to a question about the WFSC Wisconsin Sales Tax Exemption Number, Kurt stated that he is still doing research on the matter to determine how extensively it might apply to WFSC-related activities. When this is clarified, it will be reported in Across the Fence, together with an overview of this discussion of allowable IRS tax deductions as a result of the WFSC 501(c)(3) status.

President Martini announced that Ray Vedder would receive a President's Award in appreciation for his efforts in helping the WFSC achieve IRS charitable status.

WISCONSIN ON STAMPS Handbook Coordinator, MaryAnn Bowman reported that due to World Columbian Stamp Expo commitments, there has been no progress on plans for the second edition of the WISCONSIN ON STAMPS Handbook. She is, however, looking for five volunteers to work with her on plans for the project.

WCSE WFSC Booth Coordinator, Karen Weigt, related that the World Columbian Stamp Expo organizing committee gave the WFSC a $600 booth at no charge. Plans are to distribute two donated souvenir gifts to all WFSC members who check in at the booth. A special gift also will be given to the first person to check in his or her local club. Karen described a new 3' x 6' WFSC display, made by her husband that will be launched at the show. Space for WFSC member club promotional materials will be provided, as well as the opportunity to club-staff the booth and sell club-produced items such as show covers.

Columbus, WI, Fall Happening Coordinator, Douglas Galaszewski, reported that he is currently working on plans for WFSC participation in conjunction with the October 10, Columbus, WI, celebration, which includes a morning parade, ethnic activities, and evening fireworks. Although plans are preliminary at this time, the WFSC hopes to have some type of display and a philatelic item to sell. Because DANEPEX '92 falls on the same day and is within a reasonable distance from Columbus, WI, the WFSC will promote attendance at both events as a philatelic day.

OLD BUSINESS

None

NEW BUSINESS

Bids for Future Conventions -- Reconfirmed bids were: Wisconsin Valley Philatelic Society for 1993, Central Wisconsin Stamp Club (Stevens Point) for 1994, Kettle Moraine Coin and Stamp Club for 1995, Waukesha County Philatelic Society for 1996. The Wauwatosa Philatelic Society entered a bid for 1997.

President Martini announced that dealer Jim Nelson, of Prestige Stamps, has scheduled a bourse in Kenosha for the first weekend in May for the years of 1993, 1994, and 1995. This could cause a conflict with upcoming WISCOPEX weekends. WISCOPEX dates thus far confirmed are: '93 April 24-25; '94 April 30-May 1.

Steve Langkau announced that on October 19 the Oshkosh Philatelic Society and Oshkosh Post Office are sponsoring a dinner to celebrate the formal opening of a philatelic window at the Oshkosh Post Office. Details will appear in Across the Fence, and everyone is invited to attend.

Bill Yankus, of the Kettle Moraine Coin and Stamp Club and representative of the Scouts on Stamps Society International announced a cooperative effort between SOSSI, the APS, ASDA, and BSA is to produce a manual with video aids for staging Scout merit badge clinics. He urged all clubs to sponsor such clinics when the training materials become available.

AWARDS

1992 Trivia Contest Prize -- MaryAnn Bowman announced that eight clubs participated in the 1992 contest. The winner with only two or three incorrect answers was the Oshkosh Philatelic Society. A set of three books written by Stephen Datz was presented to the representative of the winning club.

Hall of Fame Class of 1992 -- Jim Maher announced nominees Wilbur Symes, and Michael Lenard for the Class of 1992. A motion was made to accept the nominees. MOTION PASSED UNANIMOUSLY.

OTHER APPOINTMENTS

Fred Ericksen (Chairman of WISCOPEX '92), in accordance with bylaws, was automatically appointed to serve a three-year term on the Standing Committee on Exhibitions with Chrmn. Lyle Hobbs, Vern Witt and Perry Harris. Automatic appointments to the Nominating Committee are Chrmn. Vern Witt, Roy Northwood, and Wm. Grosnick Sr. Verna Shackleton was appointed to serve a three-year term on the Hall of Fame Committee with Chrmn. Jim Maher and Douglas Galaszewski. Clete Delvaux was reappointed Newsletter Editor.

ELECTION OF OFFICERS

Secretary -- Karen Weigt was re-elected without opposition. Karen shall serve for a two-year term beginning January 1, 1993.

Treasurer -- Deanna Juhnke was re-elected without opposition. Deanna shall serve for an additional two-year term beginning January 1, 1993.

Vice-President, Youth Division -- MaryAnn Bowman was re-elected without opposition. MaryAnn Bowman shall serve for an additional one-year term beginning January 1, 1993.

Regional Vice-Presidents -- The following were re-elected without opposition for an additional one-year term beginning January 1, 1993: Northeast Region -- Roger Oswald, East Central Region -- Fred Ericksen, Central Region -- Roy Northwood, Milwaukee Region -- Douglas Galaszewski, and Southeast Region -- Raymond J. Wood. With no nominations from the floor for the position of Southwest Regional VP, a vacancy shall exist as of January 1, 1993.

CLOSED ALBUMS

A moment of silence was observed in honor of the following WFSC members deceased in the past year: Les Beck, Gordan Gamman, Fred Huebner, Charles Peirce, Ray Schmit, John Wetstein Sr., and Herb Williams.

A motion was made to thank the Fond du Lac Stamp Club for hosting the WFSC 1991 convention and exhibition.

The meeting was adjourned at 2:40 p.m.



Latest change June 11, 2005